Executive Administrator

Executive Calendar & Priority Management • Manage the President’s complex calendar, including scheduling meetings, interviews, and external engagements. • Coordinate and prioritize appointments to align with organizational priorities. • Provide daily calendar management and adjust schedules as needed. • Coordinate logistics for meetings, travel, and external commitments.

Executive Leadership & Committee Meetings • Coordinate Executive Leadership and Investment Committee meetings. • Manage calendars and scheduling for leadership participants. • Circulate pre-reads and meeting materials in advance. • Record and distribute meeting minutes. • Provide additional administrative support as required.

Divisional Meeting Administration • Coordinate scheduling, meeting rooms, catering, and travel arrangements. • Collect and distribute required meeting documentation. • Record meeting minutes and support follow-up actions. • Provide additional administrative support as required.

External Events & Engagements • Assist with planning and coordination of external events attended by the President. • Manage event logistics, schedules, travel arrangements, and required materials. • Coordinate with internal teams and external partners to ensure seamless participation.

Travel & Logistics Coordination • Arrange detailed travel itineraries, accommodations, and transportation. • Coordinate schedules and logistics related to the President’s travel commitments. • Assist with select personal scheduling and logistical coordination related to travel when required.

Administrative Operations • Process documentation, payments, and coordination with external consultants. • Provide general administrative support as requested. • Provide backup support for reception duties when required. • Perform other related duties as assigned.

Essential Skills and Competencies: • Exceptional organizational and time-management skills. • Ability to manage multiple priorities with strong attention to detail. • High level of discretion and professionalism when handling confidential information. • Strong communication and coordination skills.