Executive Administrator

Role overview

Executive and operational support

• Manage complex calendars, travel, meeting priorities, leadership commitments, deadlines, and follow-up actions.
• Coordinate meetings, reviews, planning sessions, client engagements, offsites, conferences, hospitality, and team events.
• Prepare presentations, reports, briefings, correspondence, and executive communications.
• Coordinate stakeholder communications, onboarding, cross-functional projects, and business initiatives.
• Use approved AI and digital productivity tools; identify opportunities to simplify, standardize, and automate processes.
• Manage travel arrangements and documentation, support UAE immigration-related activities, and coordinate vendors and compliance.
• Manage expenses, purchase orders, invoices, supplier onboarding, contracts, budget tracking, records, and governance requirements.
• Conduct research, prepare summaries and recommendations, support special projects, and coordinate administrative coverage.

Experience and qualifications

• Minimum 7 years in an Executive Assistant, Administrative Assistant, Business Operations, or similar support role, preferably in a multinational or matrixed organization.
• Proven experience supporting Vice President-level or other senior leaders and managing complex calendars, international travel, and competing deadlines.
• Strong organization, prioritization, stakeholder management, communication, judgment, discretion, and relationship-building skills.
• Experience coordinating across countries, cultures, functions, and time zones.
• Excellent written and verbal English; advanced Microsoft 365 proficiency, including Outlook, Teams, PowerPoint, Excel, Word, and SharePoint.
• Experience using AI-enabled productivity tools is required; familiarity with travel, expense, procurement, budgeting, and supplier systems is noted.
• A bachelor's degree or equivalent professional experience is preferred; CEMEA team experience is an advantage.

Tools and capabilities

• The role uses Microsoft 365 and AI-enabled tools for research, drafting, meeting preparation, workflow improvement, and collaboration.
• Relevant systems may include travel, expense, procurement, budgeting, and supplier management platforms.

About Visa