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Executive Administrative Partner

Meta
New York City, USA
Full-time
Senior · 5+ years experience
Onsite
USD 122907-201500 yearly / year
Discovered 3 weeks ago
Microsoft OfficeGoogle Suite

Full Job Posting

Responsibilities

  • Manage complex scheduling and logistics movements
  • Manage reactive and proactive scheduling
  • Coordinate internal and external meetings
  • Prepare expense reports and purchase requisitions
  • Travel to support large off-sites as needed
  • Support onsite team needs
  • Coordinate both domestic and international travel arrangements
  • Build cross-functional relationships between departments
  • Partner closely with org lead admins
  • Communicate key org and company updates to admins and cross-functional partners

Minimum Qualifications

  • 5+ years of relevant experience providing administrative support to 1 or more executives
  • 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives
  • 5+ years of relevant calendar management and expense report management experience for 1 or more executives
  • Experience prioritizing multiple projects
  • Experience with Microsoft Office and Google Suite

Preferred Qualifications

  • Demonstrated ability to integrate AI tools to optimize/redesign workflows and drive measurable impact (e.g., efficiency gains, quality improvements)
  • Experience adhering to and implementing responsible, ethical AI practices (e.g., risk assessment, bias mitigation, quality and accuracy reviews)
  • Experience in a multi-staffed office environment
  • Prior or current experience supporting VPs at large-scale tech company
  • Demonstrated ongoing AI skill development (e.g., prompt/context engineering, agent orchestration) and staying current with emerging AI technologies
  • Experience independently managing projects, prioritizing competing tasks based on impact and deadlines, and changing direction quickly if needed
  • Experience driving events and fostering team environment
  • Project management experience
  • BA/BS degree
  • Consistent track record of ensuring confidentiality and discretion in all partnerships
  • Experience collaborating and partnering closely with other administrative professionals and key cross-functional partners
  • Experience managing logistics across multiple teams
  • Experience demonstrating attention to detail, taking ownership of tasks, and driving them to completion proactively
  • Experience building, managing and influencing cross-functional business stakeholder relationships
  • Experience building and maintaining trust with leadership and partners

Compensation

  • $122,907/year - $201,500/year; Country: US; Bonus eligible; Equity eligible

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