Executive Administrative Partner

Responsibilities

• Coordinate internal and external meetings
• Manage complex calendar set-up and movement
• Prepare expense reports and purchase requisitions
• Coordinate both domestic and international travel arrangements
• Organize space planning, strategic offsite events and team all-hands meetings
• Build cross-functional relationships between departments
• Partner closely with team lead admins
• Communicate key organizational and company updates to admins and cross-functional partners
• General office duties as needed

Minimum Qualifications

• 5+ years of relevant experience providing administrative support to 1 or more executives
• 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives
• 5+ years of relevant calendar management and expense report management experience for 1 or more executives
• Experience prioritizing multiple projects
• Experience with Microsoft Office and Google Suite

Preferred Qualifications

• BA/BS
• Experience planning, executing and driving strategic events and offsites, including both leadership and larger team offsites
• Experience supporting a global (APAC, EMEA, NORAM) team across several timezones
• Experience maintaining confidentiality and discretion in all areas of work
• Demonstrated ability to integrate AI tools to optimize/redesign workflows and drive measurable impact (e.g., efficiency gains, quality improvements)
• Experience adhering to and implementing responsible, ethical AI practices (e.g., risk assessment, bias mitigation, quality and accuracy reviews)
• Demonstrated ongoing AI skill development (e.g., prompt/context engineering, agent orchestration) and staying current with emerging AI technologies

Compensation

• $100,610/year - $144,602/year; Country: US; Bonus eligible; Equity eligible

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