Executive Administrative Assistant

Role overview

Position details

• The position is full-time and permanent.
• The role is based in Toronto, Ontario, and is hybrid.
• In-person attendance may be required on weekdays, evenings, and occasional Saturdays.

Compensation

• The compensation range is $60,000 to $70,000 annually.

Executive support

• Provide high-level administrative support to senior executives.
• Manage calendars, coordinate meetings, and arrange travel.
• Coordinate executive priorities, communications, and strategic initiatives.
• Prepare and organize executive documents, presentations, reports, and meeting materials.
• Manage executive correspondence and inquiries.

Coordination and records

• Plan and coordinate executive meetings, events, conferences, and leadership activities.
• Oversee logistics for meetings and events.
• Track timelines, action items, and deliverables for strategic initiatives.
• Maintain confidential records and support stakeholders and visitors.
• Uphold professionalism, discretion, and customer service standards.

Qualifications

• Bachelor's degree or equivalent experience in Business Administration, Communications, or a related field.
• 5+ years of experience supporting C-suite and senior executive-level management.
• Ability to manage competing priorities in fast-paced and high-pressure environments.
• Exceptional communication, interpersonal, organizational, and time-management skills.
• Discretion and integrity when handling confidential information.

Technical and professional skills

• Proficiency in Microsoft Office Suite, with advanced PowerPoint and Excel skills.
• Strong problem-solving and critical-thinking skills.
• Experience with project management, complex schedules, and logistics.
• Ability to work independently and collaboratively while adapting to changing priorities.

Benefits

• Eligible employees may receive employer-paid extended health and dental benefits.
• Benefits may include an Employee and Family Assistance Program, virtual healthcare, and insurance coverage.
• The package may include paid time off, tuition benefits, fitness membership rates, and employee appreciation events.