Executive Administrative Assistant

Summary:

What You Will Do:

• Serve as a trusted administrative partner to the Vice President of Commercial Excellence and their Leadership Team, providing proactive, high-quality support that enables leadership effectiveness and timely execution of business priorities.
• Independently manage complex executive calendars, domestic and international travel arrangements, expense reporting, meeting schedules, correspondence, and day-to-day administrative priorities with sound judgment, accuracy, and discretion.
• Coordinate leadership meetings, team meetings, teleconferences, webcasts, and other business forums, including scheduling, logistics, agendas, presentations, materials, stakeholder coordination, and follow-up.
• Support departmental budget administration, including preparing invoices and expense reports for approval, reviewing and reconciling financial records, tracking expenses, and maintaining accurate budget-related documentation.
• Gather, compile, analyze, and organize departmental metrics, reports, presentations, communications, and other business materials, ensuring accuracy, clarity, confidentiality, and alignment with company standards.
• Maintain departmental calendars, distribution lists, shared resources, records, correspondence, and communication channels to support organized operations and timely information flow.
• Build effective relationships and communicate professionally with senior leaders, employees, cross-functional partners, customers, and external contacts, coordinating requests, resolving administrative issues, and supporting effective collaboration across the organization.
• Facilitate and support departmental programs, special projects, process improvements, and evolving business initiatives, demonstrating ownership, resourcefulness, independent judgment, and timely follow-through while providing backup administrative support to other executives as needed.
• What You Need:
• Required:
• High School Diploma or Equivalent
• 5+ years’ relevant experience supporting Senior Leadership in a similar capacity
• Proficiency with Microsoft Office programs
• Preferred:
• Associate or bachelor’s Degree
• Posted Date: 10/26/2026 This role will be posted for a minimum of 3 days.
• United States of America Pay Ranges:
• USN: $31.92 - $44.88 USD Hourly
• US5: $33.52 - $47.13 USD Hourly
• US10: $35.12 - $49.37 USD Hourly
• US15: $36.71 - $51.62 USD Hourly
• US20: $38.31 - $53.86 USD Hourly
• US30: $41.50 - $58.35 USD Hourly
• View the U.S. work location and transparency guide to find the pay range for your location.
• Posted Date: 10/26/2026
• This role will be posted for a minimum of 3 days.