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Executive Administrative Assistant

JPMorgan Chase
Plano, USA
Full-time
Mid · 5+ years experience
Onsite
Discovered 3 days ago
Communication

Full Job Posting

Job responsibilities

  • Maintain complex calendars and detailed agendas for 3 MD Product Owners
  • Manage the coordination and logistics of both internal and external meetings
  • Arrange and coordinate complicated domestic and international travel
  • Organize all aspects of internal and external events, including catering, registration of external visitors, travel, and transportation
  • Process invoices and T&E expense claims, ensuring all policies are followed and items are processed timely and within provided guidelines
  • Assist with staff on-boarding and off-boarding, which includes requesting equipment setup, system access, greeting new hires and coordinating with recruiting
  • Produce high quality communications to individuals at all levels of the organization
  • Maintain department documents, including current organizational charts and Executive Bio’s
  • Handle regular activities without prompting, and advise in advance with issues or delays
  • Assist in editing spreadsheets and presentations, including printing and binding, for client meetings

Required qualifications, capabilities, and skills

  • At least five years of applicable experience
  • Advanced ability to organize and address competing priorities
  • Discretion and good judgment in confidential situations
  • Proven experience interacting with senior management
  • Strong interpersonal, written, and oral communication skills
  • Strong proficiency in Microsoft Office

Preferred qualifications, capabilities, and skills

  • Experience supporting at the Managing Director level (or equivalent) or above
  • College degree is a plus, but not a requirement
  • Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

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