Executive Administrative Assistant (Per Diem)

Executive Support to the President/COO

VNA Leadership Team and Building Support Responsibilities

• Support VNA leadership in scheduling, preparing agendas, and documenting minutes.
• Maintain accurate records, databases, and rosters for the organization.
• Conducts and coordinates projects as assigned; prepares and presents findings in an organized fashion, ensures timely completion of assignments.
• Prepares presentations and spreadsheets for distribution as necessary.
• Schedules and maintains RSVP list for agency meetings (ex: Board Committees, Executive, Management Team, All-staff, CNE meetings). Prepares for meetings including reserving conference room or alternate space, beverage and food ordering and set up
• Oversight of the office shared services equipment, including postage meter, fax machines, copiers, and mailing materials. Ensure proper functionality and performance of the machines, including contacting vendor to arrange for routine and emergency services of this equipment.
• Manages office supplies for the agency.
• Attends department meetings and records minutes as needed.
• Performs other related tasks as requested.
• Associate's Degree Required.
• Minimum 3 to 5 Years of administrative experience supporting senior leadership, preferably in a healthcare or home care setting.
• Knowledge of home care and hospice regulatory requirements strongly preferred.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with database systems.
• Payroll experience and proficiency with Kronos preferred.
• Excellent communication, interpersonal, and organizational skills.
• Ability to work independently, exercise sound judgment, and prioritize competing tasks.
• Strong attention to detail and commitment to confidentiality.
• Americans with Disability Act Statement : External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis.
• EEOC Statement : Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status
• Ethics Statement : Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values.