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Executive Administrative Assistant

Johnson & Johnson
New Brunswick, USA
Full-time
Mid
Hybrid
Discovered Today

Full Job Posting

Key Responsibilities:

  • Coordinates the Executive’s planning of trips, events and meetings according to business priorities and proactively adjusts the schedule based on changing business needs.
  • Organizes the HR Technical Operations & Risk HR LT schedule
  • Executive meeting management, calendar, travel, expense administration
  • Schedule both on-site and off-site meetings
  • Think analytically, exercise sound judgment and discretion and work independently
  • Proven ability to communicate effectively and articulately with all levels of the organization
  • Demonstrate flexibility and the ability to independently manage and respond to multiple priorities and shifting demands while maintaining the sense of urgency and intensity that the office requires
  • Arrange domestic and international travel arrangements/itineraries
  • Prepares and maintains documents of a highly confidential and sensitive nature
  • Leverage AI technology to optimize workflow, schedule management, and communication
  • Coordinates the Executive’s planning of trips, events and meetings according to business
  • priorities and proactively adjusts the schedule based on changing business needs.

Qualifications:

  • A minimum of a High School diploma is required. An Associate's degree or higher and/or CPS is preferred.
  • A minimum of six (6) years of experience in Executive level support is required.
  • Previous administrative experience supporting a head of major corporate function preferred.
  • Previous experience supporting a Human Resources function highly desired.
  • A demonstrated ability to maintain highly confidential information is required.
  • Ability to think analytically, exercise sound judgment and discretion is required.
  • Energetic and enthusiastic customer focus is required.
  • Must be a self-starter, possess strong organizational skills and be detail oriented.
  • Experience in a complex, global fast changing organization preferred.
  • This role will be located in New Brunswick, NJ and may require up to 5% travel.
  • This job posting is anticipated to close on 11/2/2026.
  • This position is overtime eligible.
  • Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.
  • Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.
  • #LI-Hybrid
  • A minimum of a High School diploma is required.

Preferred Skills:

  • Administrative Support, Business Writing, Communication, Contract Monitoring, Customer Centricity, Data Capturing, Diary Management, Document Management, Handbooks, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Problem Solving, Process Oriented, Professional Ethics, Travel Planning, Typing
  • The anticipated base pay range for this position is:
  • $63,000.00 - $101,430.00
  • Additional Description for Pay Transparency:
  • Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)). Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits: Vacation –120 hours per calendar year Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year Holiday pay, including Floating Holidays –13 days per calendar year Work, Personal and Family Time - up to 40 hours per calendar year Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year Caregiver Leave – 80 hours in a 52-week rolling period10 days Volunteer Leave – 32 hours per calendar year Military Spouse Time-Off – 80 hours per calendar year
  • An Associate's degree or higher and/or CPS is preferred.
  • Previous administrative experience supporting a head of major corporate function preferred.
  • Previous experience supporting a Human Resources function highly desired.
  • Experience in a complex, global fast changing organization preferred.
  • Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).
  • Vacation –120 hours per calendar year
  • Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
  • Holiday pay, including Floating Holidays –13 days per calendar year
  • Work, Personal and Family Time - up to 40 hours per calendar year
  • Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
  • Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
  • Caregiver Leave – 80 hours in a 52-week rolling period10 days
  • Volunteer Leave – 32 hours per calendar year
  • Military Spouse Time-Off – 80 hours per calendar year

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