Executive Administrative Assistant

Role purpose

Office and workflow coordination

• Manage daily office operations, executive schedules, department meetings, and internal document routing.
• Coordinate communications across production, logistics, finance, and sales.

Documentation and reporting

• Draft, format, and audit correspondence, meeting minutes, administrative policies, and official letters in English and Arabic.
• Maintain digital and physical filing archives to support data integrity and compliance with Saudi corporate regulations.
• Compile monthly administrative checklists, expenditure tracking, and performance metrics for management review.

Department and visitor support

• Track historical data, log transactional summaries, and coordinate record updates with data-entry teams.
• Coordinate with procurement and warehouse departments on supply schedules, administrative purchases, and vendor communications.
• Arrange hospitality and administrative schedules for visitors, supply-chain partners, and external stakeholders.
• Handle confidential personnel files and executive correspondence with discretion.

Qualifications

• Bachelor’s degree in Business Administration, Office Management, Information Systems, or a closely related field.
• At least five years of hands-on administrative or coordination experience; manufacturing experience is ideal.
• Professional fluency in written and spoken English and Arabic.
• Advanced Microsoft Office skills, including Excel, Word, and PowerPoint.
• Experience with or basic exposure to Odoo, SAP, or other ERP workflows is advantageous.

Benefits

• Private health insurance.
• Training and development.
• Performance bonus.