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Executive Administrative Assistant, Home Lending

JPMorgan Chase
Plano, USA
Full-time
Mid · 5+ years experience
Onsite
Discovered 5 days ago
Communication

Full Job Posting

Job responsibilities

  • Proactively manage agendas for our Product Management leaders (3 MDs)
  • Manage the coordination and logistics of both internal and external meetings
  • Arrange and coordinate complicated domestic and international travel
  • Organize all aspects of internal and external events, including catering, registration of external visitors, travel, and transportation
  • Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed timely and within provided guidelines
  • Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access, greeting new hires, coordinating with recruiting
  • Produce high quality communications to individuals at all levels of the organization
  • Maintain department documents, including current organizational charts and executive biographies
  • Handle regular activities without prompting, and advise in advance with issues or delay
  • Assist in editing spreadsheets and presentations, including printing and binding, for client meetings

Required qualifications, capabilities, and skills

  • At least five years of administrative experience or equivalent
  • Advanced ability to organize large teams with several competing priorities
  • Strong judgment and professional discretion while navigating confidential situations
  • Proven experience interacting with and successfully supporting senior management
  • Strong interpersonal, written, and oral communication skills
  • Advanced proficiency in Microsoft Office suite
  • Excellent telephone and meeting etiquette with ability to manage competing priorities

Preferred qualifications, capabilities, and skills

  • Experience supporting at the Managing Director level (or equivalent) or above
  • College degree is a plus, but not required
  • Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

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