paycor
Executive Administrative Assistant
Spero Financial Federal Credit Union
Greenville, USA
Full-time
Senior Level
Onsite
Discovered 1 months ago
Full Job Posting
- Provides comprehensive administrative and technical support for the Executive Leadership Team including: Using advanced computer software and collaboration tools to prepare reports, memos, presentations, and correspondence; proactively managing executives' calendars with scheduling recommendations based on priorities and meeting patterns; coordinating and scheduling executive team meetings, internal leadership meetings, and external engagements; preparing meeting materials, agendas, minutes, and follow-up documentation; handling travel arrangements, conference registrations, and expense management; organizing executive functions including board meetings, training sessions, and special events; greeting visitors, processing personal requests (dry cleaning, errands, special arrangements) as assigned; attending meetings on behalf of executives when the purpose is informational sharing and no executive decisions are required, then reporting back key information. Proactively prepares documents, briefings, and materials executives will need for upcoming meetings. Demonstrates assertiveness in following up with internal teams to ensure deadlines are met and executive priorities are delivered.
- Communications and Information Management: May be assigned to manage executive's inbox, screening and prioritizing incoming emails and communications to determine significance and route accordingly. Always maintains confidential communication protocols; evaluates and categorizes mail for the executive team; manages information flow to optimize executive awareness and decision-making.
- Updates, formats and distributes credit union policies to relevant staff members. Works with the Executive Leadership Team to coordinate maintenance and dissemination of policies. Ensures policy changes are communicated appropriately across the organization.
- Procures supplies and materials for executive offices and branches/departments as requested and maintains adequate inventory. Meets with vendors as needed; evaluates vendors for cost efficiency, product quality, and reliability.
- Performs other job-related duties as assigned.
- Technology Proficiency: must maintain proficiency in modern productivity and collaboration tools including: Email & Calendar Systems: Microsoft Outlook with advanced calendar management, delegation, and scheduling features Video Conferencing: Microsoft Teams and WebEx including meeting setup, recording, participant management, and troubleshooting Document & Project Management: Microsoft Office Suite (Word, Excel, PowerPoint); familiarity with file sharing and document management systems Artificial Intelligence Tools: Comfort learning and utilizing AI tools for drafting, research, summarization, and productivity enhancement Communication Platforms: Slack, email systems, and other internal communication tools Additional Systems: Ability to quickly learn and adapt to new software and platforms as organizational needs evolve Proactively identifies opportunities to use technology and automation to streamline processes and increase productivity.
- Email & Calendar Systems: Microsoft Outlook with advanced calendar management, delegation, and scheduling features
- Video Conferencing: Microsoft Teams and WebEx including meeting setup, recording, participant management, and troubleshooting
- Document & Project Management: Microsoft Office Suite (Word, Excel, PowerPoint); familiarity with file sharing and document management systems
- Artificial Intelligence Tools: Comfort learning and utilizing AI tools for drafting, research, summarization, and productivity enhancement
- Communication Platforms: Slack, email systems, and other internal communication tools
- Additional Systems: Ability to quickly learn and adapt to new software and platforms as organizational needs evolve Proactively identifies opportunities to use technology and automation to streamline processes and increase productivity.
- Assertiveness & Initiative: Must proactively identify tasks requiring action, follow up persistently to ensure completion, and take ownership of project outcomes. Must be comfortable advocating for executive priorities and assertively coordinating across departments to meet deadlines. Must take initiative to prepare needed materials and make calendar recommendations without waiting for direction.
- Stress Management: Must be able to perform responsibilities with composure under the stress of deadlines and requirements for extreme accuracy, quality, and fast pace. Must be able to effectively handle multiple, simultaneous, and changing priorities.
- Discretion: Must be capable of exercising the highest level of discretion on confidential matters, including sensitive executive communications, strategic initiatives, and personnel matters. Must maintain absolute confidentiality regarding board-related discussions, compensation information, and sensitive organizational matters.
About Spero Financial Federal Credit Union
Verified company details for this employer are not available yet.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer