Executive Administrative Assistant

Manage and coordinate the NGNRI executive team’s complex calendars, including scheduling meetings, prioritizing commitments, and resolving conflicts

Organize and prepare materials for meetings, presentations, and briefings, including agendas, reports, and background documents

Serve as a primary point of contact for internal and external stakeholders on behalf of the NGNRI executive team, ensuring timely and professional communication

Coordinate logistics for board meetings, advisory panels, and executive-level engagements, including preparation and distribution of materials

Support travel planning and expense management for the NGNRI executive team and visiting stakeholders

Assist in the preparation of correspondence, reports, and presentations with a high degree of accuracy and professionalism

Maintain organized records and documentation, ensuring confidentiality and proper handling of sensitive information

Facilitate coordination across NGNRI teams, as well as with external partners such as MSU, HFH, and the Gilbert Family Foundation

Track key action items, deadlines, and follow-ups to support execution of strategic priorities

Provide administrative support for special projects and initiatives led by the NGNRI executive teams

Ensure smooth day-to-day operations of the executive office

About you

High level of integrity, professionalism, and reliability

Strong interpersonal skills and ability to interact effectively with diverse stakeholders

Highly organized, proactive, and detail-oriented

Calm under pressure with the ability to manage competing priorities

Collaborative and team-oriented, with a service mindset

Excellent judgment and ability to maintain confidentiality

Adaptable and flexible in a fast-evolving environment

Committed to supporting NGNRI’s mission and values

Preferred Qualifications

Demonstrated experience in an executive administrative or senior administrative

support role, preferably in a scientific, academic, healthcare, or nonprofit environment

Proven ability to manage complex scheduling, logistics, and executive-level

coordination

Strong organizational skills with exceptional attention to detail and accuracy

Excellent written and verbal communication skills

High level of discretion and ability to handle confidential information with integrity

Proficiency in standard office software and tools (e.g., Microsoft Office Suite,

calendar and collaboration platforms)

Ability to work independently, prioritize tasks, and adapt in a dynamic environment

Experience supporting board-level or senior leadership activities is an asset

Strong problem-solving skills and ability to anticipate needs and take initiative

Bachelor’s degree in business administration, communications, or a related field preferred.

Equivalent experience will be considered.

What you’ll get

Our team members fuel our strategy, innovation and growth, so we ensure the health and well-being of not just you, but your family, too! We go above and beyond to give you the support you need on an individual level and offer all sorts of ways to help you live your best life. We are proud to offer eligible team members perks and health benefits that will help you have peace of mind. Simply put: We’ve got your back. Check out our full list of Benefits and Perks.

About us

The Nick Gilbert Neurofibromatosis Research Institute (NGNRI) is a nonprofit organization focused on developing treatments and cures for Neurofibromatosis type 1 (NF1) and other neurological disorders and cancers with significant unmet need. Backed by the Gilbert Family Foundation and created in partnership with Michigan State University (MSU) and Henry Ford Health (HFH), NGNRI brings together leading scientific and clinical expertise to accelerate translational discovery. Located within a new, state-of-the-art research facility in midtown Detroit, NGNRI offers a highly collaborative environment alongside MSU and HFH. The institute is equipped with advanced platforms—including organoid and stem cell models, AI-driven analysis, FACS, and CRISPR technologies—and provides access to extensive shared core facilities. NGNRI supports both in-house researchers and visiting scientists, creating a dynamic, mission-driven ecosystem designed to advance innovation and deliver impact in an underserved field. As part of Detroit’s rapidly growing medical research campus, NGNRI offers a unique opportunity to contribute to cutting-edge science within a vibrant and expanding hub.

This job description is an outline of the primary responsibilities of this position and may be modified at the discretion of the company at any time. Decisions related to employment are not based on race, color, religion, national origin, sex, physical or mental disability, sexual orientation, gender identity or expression, age, military or veteran status or any other characteristic protected by state or federal law. The company provides reasonable accommodations to qualified individuals with disabilities in accordance with applicable state and federal laws. Applicants requiring reasonable accommodations in completing the application and/or participating in the application process should contact a member of the Human Resources team, at [email protected].