Executive Administrative Assistant

What You'll Do

What We're Looking For

What Will Make You Successful

Why Join Nidec

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• 7+ years of experience supporting C-suite executives or senior business leaders within a global, fast-paced, and highly matrixed organization.
• Proven expertise managing highly complex calendars, executive scheduling, and international travel arrangements.
• Demonstrated ability to operate independently and manage competing priorities with minimal supervision.
• Exceptional organizational skills and attention to detail.
• Excellent written, verbal, and interpersonal communication skills.
• Advanced proficiency in Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Microsoft Teams.
• Experience using corporate travel and expense management platforms such as Adelman, Concur, and/or ExpensePoint is preferred.
• Strong business judgment, professionalism, and discretion handling highly confidential information.
• Experience supporting executives who operate across multiple time zones, regions, and cultures is strongly preferred.
• What Will Make You Successful
• You think several steps ahead.
• You anticipate needs before they become requests.
• You remain calm and adaptable when priorities shift.
• You build trust quickly and maintain confidentiality without exception.
• You communicate confidently and professionally with executives and stakeholders at all levels.
• You take ownership, solve problems, and find ways to make the executive and the broader organization more effective.
• Why Join Nidec
• Support a globally recognized executive leader with broad organizational influence.
• Work at the center of strategic business decision-making.
• Partner with leaders across North America, Europe, and Japan.
• Join a global organization committed to innovation, growth, and operational excellence.
• Play a highly visible role with direct impact on executive and organizational effectiveness.
• Additional Job Details
• Equal Employment Opportunity and Affirmative Action at Nidec Nidec is an Equal Employment Opportunity (EEO) and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants receive consideration for employment without regard to their age, gender, gender identity, sexual orientation, race, color, genetic information, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by law. For more information regarding your (EEO) rights as an applicant, please visit the following website: http://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
• Work Shift Schedule
• No Soliciting
• Nidec will not accept unsolicited resumes from individual recruiters or third party recruiting agencies in response to Nidec job postings. No fee will be paid to third parties who submit unsolicited candidates directly to our hiring managers. Pre-approval from the Nidec Talent Acquisition team is required before any external candidate can be submitted and such candidate must be submitted to the Nidec Talent Acquisition team.

Responsibilities

• Executive Partnership & Strategic Support
• Serve as the primary point of coordination for the executive.
• Manage competing priorities and ensure the executive's time is aligned with business objectives and strategic priorities.
• Anticipate needs, proactively identify potential conflicts, and resolve issues before they impact executive effectiveness.
• Operate independently with minimal direction while exercising sound judgment and discretion.
• Represent the executive office with professionalism and diplomacy when interacting with internal and external stakeholders.
• Calendar & Executive Operations Management
• Manage an exceptionally complex, high-volume calendar spanning multiple businesses, regions, and time zones.
• Coordinate executive leadership meetings, business reviews, board interactions, and other high-visibility engagements.
• Prepare agendas, presentations, briefing materials, and meeting documentation.
• Track deliverables, action items, and follow-up activities to support execution and accountability.
• Support special projects and strategic initiatives as assigned.
• Global Travel & Logistics
• Plan and coordinate extensive domestic and international travel, often involving multiple destinations and schedule changes.
• Manage all travel logistics, including flights, accommodations, transportation, visas, and contingency planning.
• Prepare comprehensive travel itineraries, briefing materials, schedules, and supporting documentation.
• Anticipate and quickly resolve travel disruptions and last-minute changes.
• Executive Communications
• Manage and prioritize communications, ensuring urgent and sensitive matters are addressed appropriately.
• Draft, edit, and coordinate executive correspondence, presentations, and communications.
• Partner with Corporate Communications and other stakeholders on messaging and executive communications.
• Facilitate communication and follow-up between the executive and key stakeholders as needed.
• Expense Management & Administrative Excellence
• Prepare, review, and reconcile executive expense reports in accordance with company policies.
• Maintain organized records and documentation related to travel, meetings, and executive activities.
• Identify opportunities to improve efficiency, communication, and executive support processes.
• What We're Looking For
• Bachelor's degree or equivalent combination of education and experience.
• 7+ years of experience supporting C-suite executives or senior business leaders within a global, fast-paced, and highly matrixed organization.
• Proven expertise managing highly complex calendars, executive scheduling, and international travel arrangements.
• Demonstrated ability to operate independently and manage competing priorities with minimal supervision.
• Exceptional organizational skills and attention to detail.
• Excellent written, verbal, and interpersonal communication skills.
• Advanced proficiency in Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Microsoft Teams.
• Experience using corporate travel and expense management platforms such as Adelman, Concur, and/or ExpensePoint is preferred.
• Strong business judgment, professionalism, and discretion handling highly confidential information.
• Experience supporting executives who operate across multiple time zones, regions, and cultures is strongly preferred.
• What Will Make You Successful
• You think several steps ahead.
• You anticipate needs before they become requests.
• You remain calm and adaptable when priorities shift.
• You build trust quickly and maintain confidentiality without exception.
• You communicate confidently and professionally with executives and stakeholders at all levels.
• You take ownership, solve problems, and find ways to make the executive and the broader organization more effective.
• Why Join Nidec
• Support a globally recognized executive leader with broad organizational influence.
• Work at the center of strategic business decision-making.
• Partner with leaders across North America, Europe, and Japan.
• Join a global organization committed to innovation, growth, and operational excellence.
• Play a highly visible role with direct impact on executive and organizational effectiveness.
• Additional Job Details
• Equal Employment Opportunity and Affirmative Action at Nidec Nidec is an Equal Employment Opportunity (EEO) and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants receive consideration for employment without regard to their age, gender, gender identity, sexual orientation, race, color, genetic information, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by law. For more information regarding your (EEO) rights as an applicant, please visit the following website: http://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
• Work Shift Schedule
• No Soliciting
• Nidec will not accept unsolicited resumes from individual recruiters or third party recruiting agencies in response to Nidec job postings. No fee will be paid to third parties who submit unsolicited candidates directly to our hiring managers. Pre-approval from the Nidec Talent Acquisition team is required before any external candidate can be submitted and such candidate must be submitted to the Nidec Talent Acquisition team.