indeed
Executive Admin Assistant
Vivaah Weddings
Dubai, UAE
Full-time
Onsite
AED 4,000/month
Discovered Today
Executive assistanceDiary and calendar managementOffice administrationMicrosoft OfficeGoogle WorkspaceAI tools (ChatGPT, Claude, Copilot)
Role Overview
Support the company owner and help keep the luxury wedding business running smoothly.
Provide a refined, welcoming first impression for clients and guests.
Key Skills for This Role
Executive assistanceDiary and calendar managementOffice administrationMicrosoft OfficeGoogle WorkspaceAI tools (ChatGPT, Claude, Copilot)
Full Job Posting
Role overview
Support the company owner and help keep the luxury wedding business running smoothly.
Provide a refined, welcoming first impression for clients and guests.
Responsibilities
- Manage executive diary, meetings, travel, and correspondence.
- Welcome clients, guests, and partners; handle enquiries and coordinate with relevant teams.
- Manage day-to-day office administration and maintain files, databases, and schedules.
- Support HR and compliance administration, including onboarding, visas, licences, and records.
- Prepare documents, reports, presentations, and invoices; assist the finance team.
- Help plan exclusive events.
Qualifications and experience
- Bachelor’s degree.
- At least 3 years of experience as an Executive Assistant, PA, or Administrator.
- Experience in luxury events or premium service brands is preferred.
- Strong computer skills, including Microsoft Office and Google Workspace.
- Good working knowledge of AI tools such as ChatGPT, Claude, or Copilot.
- Attention to detail, sound judgment, prioritization, discretion, cultural awareness, flexibility, and collaboration.
Pay
- AED 4,000–5,000 per month.
Work location
- Work is in person.
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