oracle
Exec/Admin Assistant
American Express
New York City, USA
Full-time
Mid
Hybrid
Discovered 1 weeks ago
sharepoint
Key Skills for This Role
sharepoint
Full Job Posting
Qualifications
- Minimum Qualifications
- Proven experience in supporting senior executives with exceptional organizational, administrative, and interpersonal skills.
- A keen attention to detail and a sense of urgency in execution and follow-up.
- Ability to work independently and collaboratively in a dynamic and fast-paced organization and manage multiple tasks and conflicting and changing priorities with little direction.
- A strong sense of integrity with ability to handle sensitive issues and maintain complete confidentiality.
- Positive attitude, solutions-oriented, proactive, able to prioritize, and reliable.
- Intermediate to advanced computer skills required, including proficiency with Microsoft Office including PowerPoint, Excel, Word and Outlook.
- Knowledge of MyInfo, Concur Expense & Travel, Ariba Buyer, SharePoint, WebEx, Slack.
- Excellent written and verbal communication skills.
- Flexibility, ability to work effectively in a team, anticipate needs and seeks ways for leader’s organization to run efficiently.
- Exudes professional maturity.
- Bachelor’s degree preferred.
- Employment eligibility to work with American Express in the United States is required as the company will not pursue visa sponsorship for these positions.
Key Responsibilities
- Scheduling meetings with senior executives internally and externally, reserving conference rooms, coordinating meeting logistics.
- Managing domestic and foreign travel arrangements including air, hotel, car transfers and meeting agendas.
- Preparing, reviewing, and processing expense reports, in line with company T&E policy.
- Supporting team administration including on-boarding for new hires, updating distribution lists, setting up group-wide team meetings.
- Managing e-mails and correspondence in a timely manner.
- Assisting with timekeeping and payroll duties.
- Ordering workstations, devices and accessories as needed by the team.
- Processing invoices and requisitions.
- Assisting in the management and coordination of compliance-related projects and initiatives.
- Proactively identify and resolve administrative issues and challenges.
Preferred Qualifications
- Bachelor’s degree preferred.
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