Exam Administration Officer

The Faculty of Engineering are seeking three casual Exams Administration Officers to support the processing and scanning of examination papers during the Semester 2 examination period. Working closely with the Faculty's Education Support Team, you will play an important role in ensuring examination papers are accurately processed, scanned, reconciled, and securely uploaded for marking.

These positions are based at the Faculty of Engineering (J12) on our Darlington Campus and will support the upcoming examination period, which will run from 16th – 28th November 2026 (including Saturdays 21 and 28 November) and again from 14 to 18 December. Please include your availability across these dates in your application.

Your key responsibilities will be to:

Work closely with the Exams Office and Education Support Team to process examination papers

receive and reconcile examination papers against attendance records

prepare examination papers for scanning, including removing staples and sorting documents

scan examination papers, ensuring completeness and accuracy

upload scanned examination papers to secure University systems

maintain accurate records and follow examination handling procedures.

Demonstrated experience undertaking administrative or operational support activities

strong organisational and time management skills, with the ability to manage competing priorities and meet deadlines.

ability to maintain continuous mobility for extended periods, including frequently transporting examination papers to and from printers

experience handling high-volume processing tasks with a focus on accuracy, quality, and attention to detail.

confidence using Microsoft Office and online document management systems

ability to use initiative and exercise sound judgement in relation to role responsibilities.

You must have unrestricted work rights in Australia for the duration of this employment to be eligible to apply. Visa sponsorship is not available for this appointment.

Your employment is conditional upon the successful completion of all pre-employment or background checks required for the role in terms satisfactory to the University. Also, to meet the University’s obligations under the National Higher Education Code to Prevent and Eliminate Gender-Based Violence you will be asked to declare if you have been investigated for, or found to engaged in, sexual harm or gender-based violence in the course of previous employment or in a legal process. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

As this position is located on an NSW Health site, it is a regulatory requirement to complete compulsory employment checks prior to starting in this position. For more information and instructions, please visit: NSW Health employment requirements

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