Events Specialist, Marketing

Coordinate planning and execution for assigned national events and conferences; support regional events, partner events, and virtual experiences as needed.

Manage core event logistics , including timelines, vendor coordination, shipping, A/V needs, booth materials, speaker details, registration requirements, attendee communications, and on-site support.

Create and maintain event project plans, checklists, run-of-show documents, attendee lists, stakeholder updates, landing page inputs, and post-event recap materials.

Travel as needed to support on-site execution, help manage setup and attendee experience, and escalate issues to the appropriate internal or external partners.

Budget Tracking and Event Reporting

Track event budgets, purchase requests, vendor approvals, invoice status, and final costs in partnership with Finance, Procurement, and Accounts Payable.

Maintain accurate event records, including attendance, meeting requests, lead capture details, campaign association, follow-up status, and post-event notes.

Coordinate with Marketing Operations, Sales, and CBR to support lead routing, Salesforce campaign setup, landing page requests, attribution tracking, and post-event follow-through.

Compile post-event feedback and performance inputs to help identify what worked well, what should improve, and what follow-up is needed.

What You Bring to Our Team

Education, Experience, and Qualifications

Strong organizational and project coordination skills with the ability to manage multiple timelines , vendors, deliverables, and stakeholder requests simultaneously.

Excellent written and verbal communication skills, including the ability to craft email and web copy, create clear updates, instructions, recaps, and stakeholder communications.

High attention to detail, strong organizational discipline, and comfort managing logistical complexity under tight timelines.

Foundational commercial awareness with the ability to understand how events support audience engagement, lead generation, sales follow-up , and measurable marketing outcomes.

Ability to work independently on assigned tasks , solve problems in real time , stay composed during live events, and collaborate effectively across teams.

Willingness and ability to travel regularly for conferences, events, and on-site execution as business needs require.

Work Environment

This role operates in a fast-paced, collaborative marketing environment and requires regular coordination with internal stakeholders, external vendors, event organizers, and commercial partners. The position may require travel, occasional evening or weekend availability tied to event schedules, and the ability to remain organized and responsive while managing concurrent priorities.

Physical Requirements

Must be able to remain in a stationary position for extended periods of time.

Must be able to operate a computer and other office productivity tools.

Must be able to communicate information and ideas so others can understand and exchange accurate information in these situations.

May occasionally need to move event materials, supplies, or equipment consistent with business needs and reasonable accommodation practices.

Disclaimer

This role portrait is not intended to contain a comprehensive list of activities, duties, or responsibilities, but constitutes a general description of the scope and function of the role within the company. Activities, duties, and responsibilities are subject to change at any time with or without notice.

Benefits

The Highlights:

Competitive base salary and benefits effective day one

Comprehensive medical and dental through our own health solutions (yes, we use what we build)

Unlimited PTO—rest and recharge time is non-negotiable

Mental health support, retirement planning, and financial protection

Professional development with clear career progression and learning budgets

Mission-driven culture where diverse perspectives drive real impact on people's health

Want the full picture? Visit personifyhealthbenefits.com to explore our complete benefits package, wellness programs, and other employee perks.