Events Manager (Fixed Term)

Reporting to the Associate Vice President of University Events.

In this role, you will support the planning and execution of special events as assigned.

You will plan and manage logistics, production schedules, timelines and materials support, and pre- and post-event evaluations.

You will research and provide recommendations for potential event locations and evaluate alternatives and work on supporting or producing in-person and hybrid events.

To be successful in this role, you will manage, procure and coordinate vendor services as assigned for events, and provide event planning support to the Office of Special Events & Protocol (OSEP) team related to their university events as needed, including being present on-site to provide day-of-event support.

You will also support the OSEP team with financial administrative tasks and budget management, invoice reconciliation or other special projects as assigned.

In addition to the minimum requirements, the following skills and experience are preferred:

• Sourcing and engaging vendors, including submitting requests and finalizing orders, coordinating deliveries and processing invoices.

• Contracts work with procurement. Obtaining Certificate of Insurance (COI) and Multi-year contract monitoring

• Managing department shared inboxes and responding to inquiries by email and phone.

• Inspecting event facilities for maintenance, janitorial and fire safety issues, ensuring enforcement of Environmental Health and Safety and other facility regulations. Arrange for correction if issues are found

• Managing high-profile events and previous experience in an educational setting.

• Familiarity with university events and/or work experience at Sanford.