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Events Lead

SpaceX
Bastrop, USA
Lead · 5+ years experience
Onsite
Discovered 1 weeks ago
Communication

Full Job Posting

RESPONSIBILITIES:

  • Plans and executes special events, tours, and customer experiences from start to finish, including sourcing and coordinating event vendors such as venue, transportation, catering, audiovisual, and entertainment.
  • Coordinates conference sponsorship activations and special events, working with internal teams across functions.
  • Develops event agendas, registration landing pages, and invite lists, and communicates directly with high-level executive customers.
  • Provides onsite event support, including evening receptions and weekend events.
  • Designs creative branding elements, such as décor, interactive activations, themes, and custom elements, to enhance attendee experiences.
  • Manages administrative tasks for the department, including supply ordering, budget tracking, payment processing, shipping coordination, and inventory oversight with the fulfillment center.
  • Uses artificial intelligence (AI) extensively to create efficiencies and automate department processes and workflows, and to streamline the administrative tasks the department carries as part of event planning.
  • Partners with the merchandising team on customer and event gifting and branded décor items.
  • Coordinates with security teams to facilitate guest security clearances and ensure compliance with Air Force base regulations.

BASIC QUALIFICATIONS:

  • Bachelor’s degree.
  • 5+ years’ experience in event planning or hospitality.
  • Must be willing to travel often and work extended hours as needed to attend and execute events.
  • Ability to pass Air Force and NASA background checks for installation access at Vandenberg and Cape Canaveral Space Force Base.
  • To conform to U.S. Government export regulations, applicant must be a (i) U.S. citizen or national, (ii) U.S. lawful, permanent resident (aka green card holder), (iii) Refugee under 8 U.S.C. § 1157, or (iv) Asylee under 8 U.S.C. § 1158, or be eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here.
  • SpaceX is an Equal Opportunity Employer; employment with SpaceX is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.
  • Applicants wishing to view a copy of SpaceX’s Affirmative Action Plan for veterans and individuals with disabilities, or applicants requiring reasonable accommodation to the application/interview process should reach out to [email protected].

PREFERRED SKILLS AND EXPERIENCE:

  • Bachelor’s degree in marketing, communications, event management, hospitality, or related field.
  • Hands-on experience in all event planning aspects, including but not limited to venue sourcing, event design, vendor procurement, décor, food and beverage, logistics and entertainment.
  • Comfortable using AI and using it to apply to work related tasks.
  • Strong communication skills to ensure high-quality experiences across multiple programs and teams.
  • Must be highly organized, detail-oriented, and possess a proven ability to thrive under pressure to execute events efficiently.
  • Ability to multitask future events while executing current events.
  • Ability to travel domestically and remain flexible in schedule as event dates shift.
  • Strong proficiency in all Microsoft programs, event diagramming software (Social Tables or similar), event registration platforms (Splash, Eventbrite or similar), SmartSheet or other related organizational tools.

ADDITIONAL REQUIREMENTS:

  • ITAR REQUIREMENTS:

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