Events Coordinator / Event Executive

Role overview

Event coordination

• Coordinate corporate functions, conferences, networking sessions, exhibitions, product launches, and promotional activities.
• Develop schedules, checklists, timelines, and logistical plans to complete arrangements on time.
• Liaise with venues, suppliers, contractors, speakers, sponsors, and other service providers.
• Assist with venue selection and booking, catering, audiovisual equipment, transportation, accommodation, decorations, and related services.

Budgets and event materials

• Prepare event budgets, track expenses, process invoices, and maintain accurate financial records within approved limits.
• Coordinate invitations, registrations, attendee lists, confirmations, and event communications.
• Prepare presentations, signage, name badges, promotional items, and other event materials.
• Work with marketing and communications teams to promote events and maintain consistent brand presentation.

Event delivery and follow-up

• Support on-site event operations, coordinate staff and vendors, and respond to unexpected changes or logistical issues.
• Maintain stakeholder communication before, during, and after events.
• Collect attendee feedback, monitor event performance, and prepare post-event reports with recommendations.
• Maintain event plans, supplier contacts, contracts, expense records, and related documentation.
• Manage several event assignments at once and identify ways to improve processes, attendee engagement, and resource use.

Qualifications and skills

• A diploma or bachelor's degree in Event Management, Hospitality, Marketing, Communications, Business Administration, or a related field is preferred.
• Strong organization, time management, communication, coordination, negotiation, problem-solving, and attention to detail are required.
• Proficiency in Microsoft Word, Excel, and PowerPoint is required.
• Familiarity with event registration platforms, project management tools, digital communication channels, or event-planning software is an advantage.
• A professional, approachable, adaptable, solution-focused, creative, and collaborative approach is sought.

Work schedule

• Support event setup and on-site coordination, including occasional work outside standard office hours when required.