Event Program Manager

Virtual

As a key member of the Direct Travel Meeting & Events team, the Event Program Manager will be responsible for providing support in documentation, procurement, and sourcing areas including, but not limited to, meeting logistics, vendor negotiations, payment reconciliation, data entry into the CVENT meetings management tool, and management of purchase order/contract processing/invoicing.

This role will work closely with clients and a team of program managers and report to the team operations manager.

Consults with client to determine goals, needs, objectives, and expectations of the program

Provides support as needed for meetings requests as program lead overseeing all logistical aspects of program from end to end.

Remains current and knowledgeable about the industry to provide the client with innovative and compelling concepts

Track and manage event spend and reporting through working budgets.

Manage requests for events: vendor set up, payment/contract status, credit card authorizations, and venue sourcing

Review and negotiate contracts in preparation for legal review and signature

Work with suppliers to negotiate and accept addendum terms and conditions

Manage food and beverage, audiovisual, ground transportation, activity and offsite requests as liaison on client behalf.

Oversee all technical requirements including website registration, mobile apps and surveys as required per program goals.

Reconcile event costs and process check requests, credit card transactions, and other payments as needed

Work with internal contacts to follow up with approvals needed with contracts/requisitions

Provide insight and recommendations into best practices for management of the CVENT reporting and data management tool

This is not necessarily an exhaustive list of responsibilities, skills, duties, requirements, or efforts associated with the position

Ability and willingness to work extended workdays and possible weekends

Accessible during acceptable working hours identified per project/program

Travel expectations – potential of 10-15% or more of time annually

Frequent use of a computer and other office equipment

Ability to lift 20 lbs.

Frequent sitting, standing, and walking

Ability to work remotely in a professional environment using collaborative tools to engage with team members and clients regularly.