Event Planning Executive
Skills
About This Role
Overview
Prepare, update, and distribute BEOs, banquet checks, floor plans, and signage.
Maintain event files, timelines, menus, and function diaries; track guarantees and cutoff dates.
Coordinate site inspections, tastings, and vendor access; manage sample orders and collateral.
Handle client queries, minor changes, and confirmations under guidance of Event Planning Manager.
Support onsite execution: registration, VIP amenities, rooming list audits, and post-event follow-up.
Ensure data accuracy in systems (Opera/S&C or equivalent) and generate standard reports.
KPIs
On-time and error-free documentation (BEOs, diagrams, checks).
Internal/external response SLAs and satisfaction feedback.
Reduction in last-minute changes and rework.
Compliance with filing and audit standards.
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