Event Coordinator

Role details

Qualifications and skills

• Any degree and at least 2 years of experience are required.
• Listed skills include corporate event management, data management, Excel, dashboards, and good communication.
• The role calls for attention to detail and confident written and verbal communication.

Event and meeting facilities

• Coordinate logistics support with stakeholders for events of all sizes and manage meeting, function, and convention facilities at client premises.
• Arrange rooms and furniture to client preferences, coordinate audio-visual equipment and technical support, and facilitate room scheduling.
• Provide room setup options, capacity, amenities, and approved employee requests; respond promptly to technical and furniture requests.
• Inspect rooms and equipment, restock supplies, reset furniture after meetings, arrange cleaning, and clear catering materials.

Space, reports, and vendors

• Coordinate workstation allocation for new joiners and seat allocation across businesses; prepare occupancy dashboards, monthly headcount data, and upcoming-occupancy visibility with PMOs.
• Maintain meeting-room checklists and mailers, daily and weekly reports, monthly reports, inventory registers, and customer feedback and suggestion/request reports.
• Build positive vendor relationships, negotiate with hotel suppliers for competitive deals, and collect customer feedback to improve events.