linkedin
Event Coordinator
Mandate IT Solutions Pvt Ltd.
Abu Dhabi, UAE
Part-time
Entry
Onsite
Discovered 4 days ago
Event planning and coordinationEvent logisticsVendor negotiationBudget and expense managementClient and stakeholder coordinationOn-site event management
Key Skills for This Role
Event planning and coordinationEvent logisticsVendor negotiationBudget and expense managementClient and stakeholder coordinationOn-site event management
Full Job Posting
Event planning and delivery
- Plan, coordinate, and execute events from initial concept and preparation through on-site management and post-event evaluation.
- Coordinate corporate functions, conferences, seminars, exhibitions, product launches, promotional activities, workshops, and company celebrations.
- Create event plans, schedules, checklists, and timelines; keep activities on schedule and resolve unexpected issues or last-minute changes.
Clients, vendors, and event arrangements
- Liaise with clients, vendors, suppliers, venues, sponsors, speakers, and internal departments; understand client objectives and event requirements.
- Prepare proposals, quotations, budgets, presentations, invitations, promotional materials, and event-related documents.
- Source and negotiate with venues, caterers, decorators, audiovisual providers, entertainers, and other service providers.
- Coordinate bookings, setup, equipment, registration, guest management, catering, transportation, and accommodation where necessary.
Logistics, budgets, and reporting
- Manage staffing, equipment delivery, materials preparation, and on-site activities; supervise setup, registration, rehearsals, and dismantling.
- Monitor expenses, process invoices, maintain payment records, and keep spending within approved budgets.
- Prepare event reports, attendance records, feedback summaries, expense reports, and post-event evaluations.
- Support promotion through social media updates, event announcements, email invitations, and other communication channels.
- Maintain event documentation, supplier records, contact lists, and administrative files; ensure compliance with venue policies, safety requirements, company procedures, and relevant regulations.
- Build relationships with clients, suppliers, partners, and stakeholders, and perform other event coordination and operational duties as assigned.
Qualifications and skills
- Diploma or degree in Event Management, Hospitality Management, Marketing, Communications, Business Administration, or a related field.
- Requires organizational, planning, coordination, communication, interpersonal, time-management, negotiation, and problem-solving skills.
- Candidates should be creative, detail-oriented, proactive, adaptable, and able to manage multiple tasks, tight deadlines, and unexpected challenges.
- Microsoft Word, Excel, and PowerPoint proficiency is specified; familiarity with event management tools and design software is an advantage.
- Good written and spoken English is required; additional languages are an advantage.
Schedule and travel
- Must be able to work flexible hours, including evenings, weekends, and public holidays when required by event schedules.
- Willingness to travel or attend off-site events when necessary.
Working approach
- The role includes on-site event management and attendance at off-site events when needed.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career