Event Coordinator

Role overview

Event and facility coordination

• Coordinate event logistics with relevant stakeholders.
• Manage meeting rooms, function rooms, convention facilities, and other client-premises facilities.
• Arrange room furniture and coordinate audio-visual equipment according to client preferences.
• Facilitate room scheduling and provide setup options, capacity, and amenities information.
• Inspect rooms, equipment, and supplies; ensure requested items are functional and available.
• Respond to room requests within 5 minutes for customer conference rooms and 15 minutes for internal conference rooms, coordinating with location administration.
• Restore standard room layouts, secure shared equipment and supplies, and arrange cleaning and catering-material removal after meetings.

Space, reporting, and vendors

• Coordinate workstation allocation for new joiners and seat allocation for business groups.
• Prepare occupancy dashboards, monthly headcount data, and upcoming visibility data with PMOs.
• Maintain checklists, meeting-room mailers, daily and weekly reports, inventory registers, and customer-feedback and request reports.
• Build vendor relationships, negotiate competitive hotel-supplier deals, and gather customer feedback to improve events.

Candidate qualifications

• Any degree.
• At least 2 years of experience.
• Strong written and verbal communication skills.
• Attention to detail in planning and event execution.

Benefits and culture

• JLL describes a supportive, inclusive work environment and a benefits program focused on personal well-being and growth.

About JLL