Engineering Secretary
About This Role
Maintain effectively with quality and standard of all the technical documents.
Prepare and type memos, incident reports, correspondence, notices and announcements.
Perform clerical, basic accounting and administrative duties for the Chief Engineer.
Maintains records and calendars of activities, appointments and upcoming events.
Record Utility Meter Readings and monitor daily usage.
Prepare daily Time Sheets and Overtime Sheets of Employees
Maintain records, files, drawings and catalogues.
Submit to Chief Engineer Mechanical, Air Condition, Electrical, Villa & Garden Log Books.
Prepare Duty Roster, Leave Roster.
Prepare Monthly Reports.
Procurement of Office Requisitions from General Store.
Preparing Inventory of Hotel and Guest Room items.
Receive and analyze the monthly P/L statement.
Prepare budget for HLP, Repairs & Maintenance & Capital Expenditure.
Arrange for Fire Safety Training and compile all documents related to Emergency team meetings, drills and inspections.
Programming of Key cards.
Contract and renewals of chillers, elevators, fire protection system and pest control.
Record documents of project works.
Petty cash maintenance.
Attend telephone calls, photocopying, sending faxes and emails.
Receive office visitors and provide them with desired information or referring them to appropriate staff.
Establish and maintain an excellent working relationship with superiors and employees.
Practices Yes I Can attitude
Adheres to Rezidor s Responsible Business ethics
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