Engineering Secretary cum Document Controller

## Job Summary Description

Document Control Duties

• Maintain and manage all project documents, drawings, submittals, RFIs, material approvals, method statements, and correspondence.
• Ensure proper document numbering, filing, tracking, and distribution in accordance with company procedures.
• Control incoming and outgoing technical documents and maintain updated logs and records.
• Coordinate with engineers, consultants, subcontractors, and clients regarding document submissions and approvals.
• Archive completed project documents and maintain confidentiality of records.
• Ensure all revisions of drawings and technical documents are properly updated and circulated.

Secretarial & Administrative Duties

• Provide administrative and secretarial support to the engineering and project teams.
• Prepare letters, reports, meeting minutes, presentations, and project-related correspondence.
• Schedule meetings, coordinate appointments, and maintain calendars for engineering staff.
• Handle telephone calls, emails, and internal communications professionally.
• Maintain office supplies and support day-to-day office administration.
• Assist in preparing tender and project documentation when required.
• ## Requirements
• Bachelor’s degree or Diploma in Business Administration, Engineering Administration, or related field.
• Minimum 3–5 years of experience as a Document Controller or Engineering Secretary in a construction/contracting company in the UAE.
• Strong knowledge of document control procedures and construction documentation.
• Proficiency in MS Office applications (Word, Excel, Outlook, PowerPoint).
• Experience with document management systems such as Aconex, EDMS, or similar platforms is an advantage.
• Excellent written and verbal communication skills in English.
• Strong organizational and multitasking abilities.
• Ability to work under pressure and meet deadlines.
• Knowledge of UAE construction industry practices is preferred.
• ## Preferred Skills
• Familiarity with engineering drawings and technical terminology.
• Strong coordination and follow-up skills.
• High attention to detail and accuracy.
• Professional attitude and teamwork capability.
• ## Employment Details

• Location: Dubai, UAE

• Salary: To be discussed based on experience
• Immediate joiners preferred

How to Apply