Engineering Coordinator

Position details

Office and guest support

• Answer telephone calls courteously and efficiently and log incoming calls, requests, tasks, and incidents for follow-up.
• Handle reception requests from visitors, suppliers, and contractors and help ensure guest requests meet hotel standards.
• Maintain orderly engineering-office files and trace systems.
• Administer assigned maintenance contracts with third-party vendors and contractors.

Systems, records, and reporting

• Follow up on daily updates in Transcendent, GXI Platform, and Oasys and ensure compliance.
• Update the GSS scoreboard, HLP records, pest-control reports, and monthly departmental training reports.
• Prepare monthly departmental meeting presentations and agendas, distribute minutes, and prepare duty rosters and vacation trackers.
• Prepare expense reports, technician training manuals and certificates, organization charts, and monthly reports; file reports and catalogues.

Department coordination

• Coordinate departmental HR processes including ticket reimbursement, onboarding, job chats, cross-training, probation and performance reviews, and training.
• Distribute departmental payslips and follow up on pending asset Green stickers.
• Monitor stationery and ensure associates have required supplies, equipment, uniforms, and forms.
• Post important announcements and messages on the bulletin board.

Additional duties

• Provide support during special events such as weddings.
• Report serious maintenance problems, unusual findings, and safety hazards to the manager.
• Prepare and proofread written records and business documents for accuracy and completeness.
• Keep office equipment working and follow up with service representatives on repairs.
• Maintain a safe and hygienic work environment, support communication with associates, and complete assigned projects and duties.

Candidate qualifications

• The posting does not specify formal education, years of experience, certifications, or other candidate qualifications.

Benefits

• The posting mentions accommodation, meals on duty, transportation, medical and life insurance, training, recognition, and hotel discounts.