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Educational Program & Partnerships Coordinator

HCEsquared
Remote, USA
Mid
Remote
Discovered 6 days ago

Full Job Posting

Responsibilities:

  • Project Coordination
  • Work with team to meet requirements of different grants and supporter needs
  • Ensure the overall delivery and implementation of CME activities to the highest quality, in line with the grant requirements, ACCME standards, and the allocated budget
  • Input detailed project-related tasks and deadlines into project management platform, assist in tracking deadlines
  • Collaborate cross-functionally with engagement team, ensuring their process remains on track for all CME-related efforts
  • Facilitate efforts for upcoming conferences – printed and digital handouts, CMEsquared booth, digital blades, delivery of presentation slides
  • Interface with external contractors to execute various tasks
  • Preparation for kick-off calls and other meetings
  • Organize and update CRM, SharePoint files
  • Review various documents, engagement efforts, CME activities prior to launch
  • Coordinate details for faculty including scheduling meetings, sending contracts, facilitating payments and reimbursements, booking travel, registering for conferences
  • Collecting, documenting, organizing, and cataloguing for Program and Activity Reporting System (PARS)
  • Assist in the grant reconciliation process, by providing required project deliverables: outcomes reports, participant metrics, and program materials
  • Employ strategic, compliant use of AI tools to maximize productivity and efficiency
  • Partnership Engagement
  • Manage relationships with educational partners, including contract development, invoicing, and payment tracking
  • Conduct outreach to medical societies across dermatology and adjacent therapeutic areas — including rheumatology, pediatrics, and gastroenterology — to expand the organization's network and broaden its footprint into new specialties
  • Research and estimate costs for stand-alone programs and develop preliminary budgets gathering data such as audio-visual costs, food and beverage, room rental, accreditation costs, etc.
  • Maintain accurate and up-to-date CRM records in Salesforce for each society and contact
  • Grant Development and Supporter Outreach
  • Facilitate the intake of program concepts and ideation to input into Salesforce, ensuring a seamless handoff from the business development team to the medical writing team
  • Maintain communication with the supporters on any activity updates, supporter status reports
  • Support VP of educational development in other funder-related tasks
  • Qualifications and Skills
  • 4-year degree from an accredited institution
  • 1+ years of work experience in continuing medical education. Experience in partnership development and project coordination preferred
  • Familiarity with CME/CE standards and processes
  • Excellent verbal and written communications skills
  • Superior organizational and time-management skills with a detail-oriented mindset
  • Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and any project management software
  • Other software platforms highly preferred: Salesforce, Monday.com, Claude (or other AI), HubSpot, Slack, Google Workspace, SharePoint
  • Salary Commensurate with Experience plus Benefits
  • Please include your potential start date and salary requirements in your cover letter.

Qualifications

  • Familiarity with CME/CE standards and processes

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