Education Administrator (Research)

University College London (UCL)

UCL is a multi-disciplinary university with a population of over 16,000 staff and 50,000 students from 150 different countries. Degree programmes are provided in Arts and Humanities, Built Environment, Brain Sciences, Engineering Sciences, Education, Laws, Life Sciences, Mathematical & Physical Sciences, Medical Sciences, Population Health Sciences and Social and Historical Sciences. For more information see http://www.ucl.ac.uk/about

UCL Engineering

Engineering Sciences comprises ten academic departments that undertake research and teaching across a wide range of disciplines. Our scientists and engineers take discoveries from fundamentals to practice, producing innovative technological solutions to challenging problems. It is a dynamic and growing faculty, with a strong vision and desire to use our talents to ‘Change the world.’ For more information see www.ucl.ac.uk/engineering

Please refer to the appendix attached, for more information.

We are recruiting for 4 Education Administrators (Research) positions to join our Faculty Education and Student Experience (ESE) team

This is an exciting time to join the Faculty of Engineering Sciences as we are establishing a new Faculty-wide ESE structure, which will launch in January 2027. As part of this new structure, we are recruiting to a number of newly created roles.

These roles will be aligned to specific academic departments, working closely with their programmes, students and academic colleagues, while forming part of the wider Faculty ESE team.

Successful candidates joining before January 2027 will initially work within the faculty’s current departmental operating arrangements, providing an opportunity to get to know the department, programmes and colleagues ahead of the transition to the new team structure in January.

We’re looking for an organised and proactive Education Administrator to support the administration and delivery of Postgraduate Research (PGR) programmes across the faculty.

This is a fantastic opportunity for someone keen to develop their skills and build a rewarding career within the new Faculty of Engineering Sciences Education and Student Experience (ESE) team.

Working as part of a wider Education Administration (Research) team, you will support a range of activities across the PGR student lifecycle, from recruitment, admissions and enrolment through registration, progression and thesis submission, to completion, funding administration and ongoing student support. The role includes maintaining accurate student and programme records, supporting key research degree processes and committees, and working closely with academics, supervisors and professional services colleagues to help ensure our PGR programmes are well administered, and students receive a responsive and effective service.

This is a hybrid role. Flexibility is essential, as there will be peak periods, particularly around student-facing activities, when increased on-campus presence will be required. Postholders are expected to spend time on-site and physically located both with the wider Faculty ESE teams, and with the departmental teams they are supporting. This will be discussed, agreed and periodically reviewed with Line Managers.

Please refer to the attached appendix for further information regarding the departments in which these posts will be based.

The successful candidate should be able to demonstrate:

Minimum of 5 GCSEs at Grade C or above (including Mathematics and English Language) or equivalent, or having acquired relevant experience

Experience in administrative work in a busy office environment.

Good computer skills, including using Microsoft Word, Excel, Outlook, Teams, and the internet

Good interpersonal skills and the ability to liaise with a variety of people, including the ability to relate to staff and students in a teaching and learning context.

Commitment to and knowledge of advancing equality, diversity and inclusion

Please see the attached job description and person specification for full details. Please also read the attached Candidate Guidance document.

All applications must include a supporting statement telling us, using examples, how you meet the essential criteria listed in the job description. Applications without a supporting statement will be rejected.

This role does not meet the eligibility requirements for a Skilled Worker Visa certificate of sponsorship under UK Visas and Immigration legislation. Therefore, UCL will not be able to sponsor individuals who require right to work in the UK to carry out this role.

If you have any queries about the role or application process, have any technical issues, or need reasonable adjustments or a more accessible format to apply for this job online, please contact the staffing team at [email protected]

Please note, we reserve the right to close the advert earlier than the published date if we receive a high level of interest. As a minimum all adverts will remain open for two weeks.

As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.

We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce.

These include people from Black, Asian, and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women.