EA to Director
Role Overview
The Executive Assistant to the Director coordinates priorities, approvals, communication, and follow-through across departments and external stakeholders.
The role calls for independent task tracking, proactive follow-up, confidentiality, and closure of assigned business activities.
Department: Management / Executive Office. Reports to the Director.
Key Skills for This Role
Full Job Posting
Role overview
The Executive Assistant to the Director coordinates priorities, approvals, communication, and follow-through across departments and external stakeholders.
The role calls for independent task tracking, proactive follow-up, confidentiality, and closure of assigned business activities.
Department: Management / Executive Office. Reports to the Director.
Responsibilities
- Track the Director’s commitments and action points, follow up with stakeholders, report progress, and escalate delays or critical pending items.
- Coordinate approvals, prepare supporting information, track pending decisions, and keep organized records of approvals and instructions.
- Coordinate with HR, Finance, Sales, Operations, Marketing, Procurement, IT, Stores, and external stakeholders as needed.
- Manage the Director’s calendar and meetings; prepare agendas and materials, record meeting notes and actions, and follow up.
- Prepare trackers, MIS reports, dashboards, status reports, summaries, and deadline updates for management review.
- Draft correspondence and internal instructions, communicate decisions, and maintain records while handling confidential information discreetly.
- Monitor business initiatives and project timelines, deliverables, dependencies, and decisions; support research, data collection, presentations, and business reviews.
Skills and competencies
- Requires strong organization, follow-up, task management, communication, attention to detail, ownership, and ability to manage multiple priorities independently.
- Requires proficiency in MS Excel, PowerPoint, Word, and Outlook/email, and ability to prepare MIS, trackers, presentations, and reports.
- Requires confidentiality, professional discretion, analytical and problem-solving skills, and confident interaction with senior management and cross-functional teams.
Desired profile
- Requires 4–8 years as an Executive Assistant, Management Assistant, Executive Coordinator, or Business Coordinator; experience supporting senior leaders is preferred.
- Graduate in any discipline; an MBA or postgraduate qualification is an advantage.
- Experience in retail, jewellery, luxury, FMCG, hospitality, or another customer-facing industry is an advantage.
- The role is in Dubai and requires in-person work.
Compensation
- The description states pay of AED 3,000 to AED 70,000 per month; the structured salary field lists AED 3,000 per month.
Success measures
Success includes timely closure of Director-level actions, effective tracking of tasks and approvals, accurate and timely reports, smooth coordination, effective calendar management, and proactive follow-through.
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