Dubai People & Culture Assistant

The Organization

The Opportunity

• The People & Culture Office Assistant will assist the Dubai office in People & Culture, administrative, and support duties.
• This part-time opportunity is perfect for anyone who prefers to work in an office environment for 5-6 hours daily (25-30 hours weekly).
• This role is ideal for entry-level candidates eager to develop human resource and office administrative skills OR individuals seeking to bring their experience to a part-time role.
• THE IMPACT YOU WILL MAKE IN THIS ROLE
• Serve as Dubai office assistant including screen calls and emails directed to the Dubai office, relay messages, and greet visitors
• Manage suppliers, and process facilities related invoices and payment requests in a timely manner. Track payments to assist the People and Culture team with budget preparation.
• Manage outsourced office cleaners, maintenance team repair work on a weekly and as needed basis.
• Coordinate the annual renewal of contracts for the office facilities eg. building maintenance, cleaning and plant maintenance teams and fire safety certificate.
• Renew and apply for parking permits, prepare employee parking agreements, coordinating Concordia parking as required.
• Upkeep the office space, including meeting and kitchen areas which includes cleaning and maintaining the appliances (coffee machines, refrigerators, microwaves).
• Monitor inventory and order, track, receive, unpack, store and restock Dubai office and kitchen supplies
• Support the People and Culture team with applying, renewing and cancelling employment residency visas on the DMCC visa portal.
• People and Culture projects including supporting the design, coordination and delivery of initiatives to enhance employee experience, wellbeing and employee culture, including be part of Team SPE.
• Represent the Dubai office on the SPE Safety Team; lead the Fire Wardens and ensure SPE office is safe and compliant with regulations.
• *Any other ad hoc duties as and when required*

Your Skills And Expertise

• Diploma or Bachelor’s degree in HR, Business or Communications.
• 3 years’ minimum experience in similar role
• Intermediate skills and recent experience with Microsoft Office Suite
• Familiarity with basic HR processes, such as onboarding, maintaining personnel files, and coordinating training or compliance documentation
• Exposure to working within a budget and tracking expenses
• Strong understanding of issues that require careful handling and maintaining confidentiality
• Familiarity with overall office maintenance and office building management coordination including tasks such as mail distribution, office supply inventory, mailing/shipping setting up,

Additional Attributes For Success In This Role

• Excellent English communication skills (oral and written)
• Strong organizational abilities to manage multiple tasks, deadlines, and priorities efficiently and effectively.
• Creative mindset with excellent communication skills to interact with colleagues, clients, and external partners.
• Detail-oriented to ensure accurate document management, data entry and record keeping.
• Problem-solving skills to address and resolve issues that may arise during daily operations.
• Passion for employee experience and positive culture-building mindset
• Able to work in an office environment and commute to our office daily located in JLT
• To avoid delays in considering your application, please complete all questions within the application including your expected salary range for this role.
• ***Society of Petroleum Engineers is an Equal Opportunity Employe****r*
• *We welcome diversity in our workforce and encourage all qualified applicants to apply.*