Documents Controller - Facilities service

Role overview

Key responsibilities

• Establish and maintain document-control systems for Facilities Management projects and operational activities.
• Register, classify, distribute, track, and archive documents, maintaining numbering and revision control.
• Maintain maintenance records, work orders, asset registers, inspection reports, technical drawings, and O&M manuals.
• Coordinate document submissions and approvals with managers, engineers, maintenance teams, subcontractors, suppliers, consultants, and clients.
• Maintain registers, correspondence logs, transmittals, approval trackers, and distribution records; follow up on pending actions and deadlines.
• Control approved document versions and obsolete or superseded records.
• Maintain HSE, risk assessment, method statement, permit, inspection, quality, and compliance documentation.
• Support client reporting and contractual SLA requirements; prepare daily, weekly, and monthly reports.
• Keep records accurate, indexed, accessible for audits, and secure in electronic and physical filing systems.
• Support mobilization, handover, closeout, and improvements to document-control and information-management processes.

Qualifications and experience

• Diploma or bachelor's degree in Business Administration, Engineering, Information Management, or a related discipline.
• Minimum 3–5 years of document-control experience; FM, property management, construction, engineering, or consultancy experience is preferred.
• The experience listing specifies 10 years as a document controller as required.
• Experience handling technical, operational, maintenance, and compliance documentation.
• Saudi Arabia or GCC experience is preferred.

Systems and skills

• Familiarity with DMS/EDMS, SharePoint, CAFM/CMMS, or ERP systems is an advantage.
• Good working knowledge of Microsoft Office, especially Excel, Word, and Outlook.
• Knowledge of document-control procedures, revision management, registers, approval workflows, and archiving practices.
• ISO 9001 and ISO 41001 knowledge is advantageous.
• Strong organization, attention to detail, communication, coordination, follow-up, record-keeping, and reporting skills.
• Good written and spoken English; Arabic is advantageous.
• Ability to manage priorities and deadlines, collaborate across teams, and maintain confidentiality and professionalism.

Pay

• Pay is SAR 10,000–12,000 per month.

Work location

• The description specifies work in person.
• The role description states anywhere in the Kingdom of Saudi Arabia; the stored location is Riyadh, Saudi Arabia.