Documents Controller

About This Role

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Key Responsibilities

· Maintain and manage all project documents, drawings, shop drawings, material submittals, method statements, RFIs, MIRs, WIRs, and transmittals.

· Operate and manage document workflows through Aconex.

· Ensure proper document numbering, revision control, filing, and archiving as per company and client standards.

· Upload, distribute, track, and retrieve documents from Aconex and internal servers.

· Coordinate with design, joinery production, site execution, QA/QC, procurement, and planning teams for document updates.

· Monitor the status of approved, pending, and rejected submittals.

· Maintain logs for shop drawings, material submissions, technical submittals, approvals, and site inspections.

· Ensure all latest revisions are issued to site teams, factory teams, and subcontractors.

· Track consultant/client comments and ensure timely response from internal departments.

· Prepare weekly and monthly document status reports.

· Maintain confidentiality and secure storage of all project records.

· Support project close-out documentation, O&M manuals, as-built drawings, warranties, and handover files.

· Coordinate with project teams to ensure all joinery and fit-out documentation aligns with project milestones.

Requirements & Qualifications

• Strong knowledge of Aconex document management system.
• Experience in joinery, furniture, woodwork, and interior fit-out documentation.
• Good understanding of shop drawing workflow and material approval process.
• Excellent document control, filing, and revision management skills.
• Strong communication and coordination skills.
• High attention to detail and accuracy.
• Ability to manage multiple projects and deadlines.
• Proficiency in MS Office (Excel, Word, Outlook).
• Familiarity with QA/QC and handover documentation.

Work Location: In person