Documentation Executive
Role Overview
The Documentation Executive listing describes a freight forwarding role managing import and export documentation and day-to-day shipment operations.
The role requires coordination, organization, attention to detail, and efficient shipment handling in line with customs and shipping requirements.
Key Skills for This Role
Full Job Posting
Role overview
The Documentation Executive listing describes a freight forwarding role managing import and export documentation and day-to-day shipment operations.
The role requires coordination, organization, attention to detail, and efficient shipment handling in line with customs and shipping requirements.
Responsibilities
- Handle import and export documentation accurately and in compliance with applicable regulations.
- Coordinate end-to-end freight forwarding operations for sea, air, and land shipments.
- Prepare and verify commercial invoices, packing lists, bills of lading, air waybills, certificates of origin, and other shipping documents.
- Coordinate with shipping lines, airlines, freight forwarders, customs brokers, transporters, and customers.
- Manage customs clearance documentation and coordinate Bill of Entry processing and related formalities.
- Use online portals, including Dubai Trade, for shipment documentation and customs transactions as required.
- Follow up on shipments, monitor status, and provide timely updates to customers and internal teams.
- Coordinate cargo collection, delivery, transportation, and warehouse arrangements where required.
- Verify shipment details, freight charges, and supporting documents to minimize errors and delays.
- Maintain shipment records for tracking, reporting, and audit purposes.
- Assist with freight quotations, booking confirmations, shipping schedules, and customer inquiries.
- Ensure compliance with UAE customs procedures, shipping regulations, and company operational policies.
Qualifications and skills
- Previous experience in freight forwarding, import and export documentation, or logistics operations.
- Good knowledge of import and export procedures and international shipping documentation.
- Understanding of sea, air, and land freight operations.
- Knowledge of customs clearance procedures and UAE trade documentation requirements.
- Familiarity with Dubai Trade Portal and Bill of Entry processing is an advantage.
- Strong coordination, communication, and follow-up skills; excellent attention to detail, organization, and time management.
- Ability to manage multiple shipments and meet operational deadlines.
- Proficiency in Microsoft Office and relevant logistics or freight forwarding software.
Preferred qualifications
- Familiarity with UAE trade compliance and regulations is preferred.
- Previous experience in logistics, freight forwarding, or supply chain management is preferred.
Compensation
- Pay is AED 2,000–3,500 per month.
Work location
- Work location is in person.
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