Document Specialist (environmental engineering)

Responsibilities

• Ensure quality deliverables by adhering to company style guide or client specific requirements.
• Develop and maintain company templates, ensuring that all document formatting tasks are aligned and that they foster uniformity across BC documents.
• Perform readability reviews and provide necessary editing to documents that ensures a smooth flow of content.
• Ensure compliance with BC document standards at all times.
• Lead and coordinate the final document reviews to ensure consistent, accurate, and high-quality documents.
• Flexibility to adapt and execute various additional assignments based on evolving needs.
• Collaborate and provide support with different teams to gather the information needed for document related projects and initiatives.
• Collaborate with engineers and project managers to gather document requirements and understanding of the required scope of work.
• Develop customized Word templates tailored to the unique needs of clients and specific projects, ensuring that BC teams have consistent, professional, and user-friendly documents that enhance productivity and maintain brand standards.
• General Formatting Review . Apply styles and templates to the document to adhere to the current BC Style Guide Standards and Templates unless otherwise indicated.
• Responsibilities include:
• Assist and apply BC template styles and guidelines to letter correspondence, tech memos, reports, design documents, and marketing materials. Check word spacing and spell check. Format Section Titles/Header/Footers. Update or create Table of Contents. Verify word spacing meets template guidelines. Ensure proper pagination and page numbers are correct. Verify Figures and table numbering and captions are correct. Maintain document legal limitations. Track and manage document version control, ensuring that the most current version of each document is available. Ensure all documents are stored securely and easily accessible. Facilitate communication between departments regarding document updates.
• Assist and apply BC template styles and guidelines to letter correspondence, tech memos, reports, design documents, and marketing materials.
• Check word spacing and spell check.
• Format Section Titles/Header/Footers.
• Update or create Table of Contents.
• Verify word spacing meets template guidelines.
• Ensure proper pagination and page numbers are correct.
• Verify Figures and table numbering and captions are correct.
• Maintain document legal limitations.
• Track and manage document version control, ensuring that the most current version of each document is available.
• Ensure all documents are stored securely and easily accessible.
• Facilitate communication between departments regarding document updates.
• Readability/Proofreading. Provide readability and proofreading of a document ensuring the text is clear, engaging, and free of errors, enhancing the overall quality and comprehension for the reader.
• Review entire document for punctuation capitalization, and grammatical issues. Check abbreviations and generate or update abbreviations list. Check sums in tables. Check tables/figures (captions/titles) and table/figure are cross-referenced in text. Check citations to references and cross-references to appendices/attachments. Provide a reasonable level of fact checking and review for consistent/correct use of names/terminology. Ensure parallel bullet/sentence/paragraph/ document structure and clear organization of content.
• Review entire document for punctuation capitalization, and grammatical issues.
• Check abbreviations and generate or update abbreviations list.
• Check sums in tables.
• Check tables/figures (captions/titles) and table/figure are cross-referenced in text.
• Check citations to references and cross-references to appendices/attachments.
• Provide a reasonable level of fact checking and review for consistent/correct use of names/terminology.
• Ensure parallel bullet/sentence/paragraph/ document structure and clear organization of content.
• Technical Editing . Review and refine the content of a document for accuracy, clarity, and consistency, ensuring that technical information is correctly presented and easily understood.
• Address organizational issues and restructure/rearrange paragraphs where appropriate. Address inconsistencies in terminology, voice, and tone. Rewrite where necessary for clarity. Address structural changes, and transitions.
• Address organizational issues and restructure/rearrange paragraphs where appropriate.
• Address inconsistencies in terminology, voice, and tone.
• Rewrite where necessary for clarity.
• Address structural changes, and transitions.
• Document PDF Creation . Merge multiple files into a single, cohesive document for easier sharing and accessibility.
• Create and compile document(s) into a PDF format using Adobe or BlueBeam software. Create PDF bookmarks as required to meet the project specifications
• Create and compile document(s) into a PDF format using Adobe or BlueBeam software.
• Create PDF bookmarks as required to meet the project specifications

Mentorship

Skills and Competencies

• Advanced knowledge and proficiency in the Microsoft Office Suite (e.g., Microsoft Word) and PDF software (i.e., Adobe or Bluebeam).
• Excellent attention to detail.
• Strong communication and interpersonal skills.
• In-depth understanding of document formatting and using style guides.
• Capability to efficiently manage tasks autonomously while also excelling in collaborative environments, contributing effectively to team goals and fostering a cooperative and productive atmosphere.
• Proven strong aptitude for quickly mastering new software applications and documenting procedures, ensuring alignment with BC’s evolving programs and guidelines to maintain up-to-date and compliant operations.
• Knowledge of Document Accessibility compliance for document styles and formatting.
• Knowledge and ability to use Digital Signature Support (i.e., Global Sign or DocuSign).

Experience

Preferred Experience

Education

Salary Range

• The anticipated starting pay range for this position is based on the employee’s primary work location and may be more or less depending upon skills, experience, and education. These ranges may be modified in the future.
• Location A: $25.40 - $34.70 Location B: $27.80 - $38.00 Location C: $30.70 - $41.40
• You can view which BC location applies to you here. If you have any questions, please speak with your Recruiter.

Benefits and Other Compensation

• We provide a comprehensive benefits package that promotes employee health, performance, and success which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time off and parental leave, paid holidays, 401(k) retirement savings plan with employer match, performance-based bonus eligibility, employee referral bonuses, tuition reimbursement, pet insurance and long-term care insurance. Click here to see our full list of benefits.

About Brown and Caldwell

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