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Document Coordinator (Owner's Representative) - Semiconductor Facilities

KALCON
Tualatin, USA
Mid · 4+ years experience
Onsite
$70,000 — $120,000 USD
Discovered 2 weeks ago

Full Job Posting

Minimum Qualifications:

  • Bachelor's degree in Engineering Technology, Architecture, Facilities Management, CAD Technology, Construction Management, Information Management, or a related field; equivalent industry experience will be considered.
  • 4+ years of experience managing facility drawings, space records, construction documentation, or facility information systems within a corporate, industrial, manufacturing, real estate, or construction environment.
  • Experience utilizing AutoCAD to maintain and update facility, floor plan, and site documentation.
  • Experience supporting Integrated Workplace Management Systems (IWMS), Computerized Maintenance Management Systems (CMMS), facility databases, or similar enterprise workplace platforms.
  • Strong understanding of facility documentation standards, drawing management practices, and document control procedures.
  • Ability to review and interpret architectural, engineering, and construction documents.
  • Proficiency with Microsoft Office Suite, including Excel for reporting and data analysis.
  • Strong organizational skills, attention to detail, communication abilities, and problem-solving capabilities.
  • Ability to manage multiple priorities while maintaining data accuracy and document integrity.
  • Facility Documentation & Drawing Management
  • Maintain, update, and organize facility drawings, floor plans, site plans, and related documentation in accordance with established company standards.
  • Review and process facility modifications resulting from renovations, reconfigurations, capital projects, and operational changes.
  • Ensure facility records accurately reflect current building layouts, occupancy assignments, departmental allocations, and workspace configurations.
  • Coordinate drawing updates with architects, engineers, facility managers, project teams, and external consultants.
  • Maintain drawing standards, templates, layers, attributes, and documentation procedures to ensure consistency across the portfolio.
  • Support quality assurance reviews and drawing audits to verify accuracy and completeness of facility documentation.
  • Workplace Systems & Data Management
  • Support administration and maintenance of workplace management systems used for space planning, occupancy tracking, move management, and facility operations.
  • Coordinate data synchronization between facility drawings and workplace information systems to ensure alignment and accuracy of records.
  • Maintain building, space, occupancy, asset, and departmental data within enterprise systems.
  • Assist with data validation activities, system testing, upgrades, and migration efforts related to workplace and facility management platforms.
  • Generate reports and support stakeholders with facility-related data requests and space utilization information.
  • Troubleshoot facility data discrepancies and coordinate corrective actions with internal stakeholders.
  • Document Control & Records Management
  • Maintain centralized electronic and physical document repositories to ensure secure storage, accessibility, and retention of project and facility documentation.
  • Organize, catalog, and archive facility records, as-built drawings, engineering documents, operation manuals, and project closeout packages.
  • Review project turnover documentation and integrate approved record documents into official facility records.
  • Support document control workflows including version management, revision tracking, transmittals, and distribution processes.
  • Respond to document requests and assist stakeholders in locating facility records, drawings, and project documentation.
  • Develop and maintain procedures, standards, and work instructions related to document management and drawing governance.
  • Project & Facilities Coordination
  • Coordinate with Facilities, Engineering, Real Estate, Operations, and Construction teams to implement facility documentation updates.
  • Support workplace moves, restacks, occupancy planning activities, and facility change management initiatives.
  • Assist with project closeout efforts to ensure accurate incorporation of record drawings and operational documentation.
  • Participate in facility audits and data verification efforts to improve accuracy and compliance with company standards.
  • Support continuous improvement initiatives related to facility information management, document control, and workplace systems.
  • Perform additional duties as assigned by Management.

Duties and Responsibilities:

  • Facility Documentation & Drawing Management
  • Maintain, update, and organize facility drawings, floor plans, site plans, and related documentation in accordance with established company standards.
  • Review and process facility modifications resulting from renovations, reconfigurations, capital projects, and operational changes.
  • Ensure facility records accurately reflect current building layouts, occupancy assignments, departmental allocations, and workspace configurations.
  • Coordinate drawing updates with architects, engineers, facility managers, project teams, and external consultants.
  • Maintain drawing standards, templates, layers, attributes, and documentation procedures to ensure consistency across the portfolio.
  • Support quality assurance reviews and drawing audits to verify accuracy and completeness of facility documentation.
  • Workplace Systems & Data Management
  • Support administration and maintenance of workplace management systems used for space planning, occupancy tracking, move management, and facility operations.
  • Coordinate data synchronization between facility drawings and workplace information systems to ensure alignment and accuracy of records.
  • Maintain building, space, occupancy, asset, and departmental data within enterprise systems.
  • Assist with data validation activities, system testing, upgrades, and migration efforts related to workplace and facility management platforms.
  • Generate reports and support stakeholders with facility-related data requests and space utilization information.
  • Troubleshoot facility data discrepancies and coordinate corrective actions with internal stakeholders.
  • Document Control & Records Management
  • Maintain centralized electronic and physical document repositories to ensure secure storage, accessibility, and retention of project and facility documentation.
  • Organize, catalog, and archive facility records, as-built drawings, engineering documents, operation manuals, and project closeout packages.
  • Review project turnover documentation and integrate approved record documents into official facility records.
  • Support document control workflows including version management, revision tracking, transmittals, and distribution processes.
  • Respond to document requests and assist stakeholders in locating facility records, drawings, and project documentation.
  • Develop and maintain procedures, standards, and work instructions related to document management and drawing governance.
  • Project & Facilities Coordination
  • Coordinate with Facilities, Engineering, Real Estate, Operations, and Construction teams to implement facility documentation updates.
  • Support workplace moves, restacks, occupancy planning activities, and facility change management initiatives.
  • Assist with project closeout efforts to ensure accurate incorporation of record drawings and operational documentation.
  • Participate in facility audits and data verification efforts to improve accuracy and compliance with company standards.
  • Support continuous improvement initiatives related to facility information management, document control, and workplace systems.
  • Perform additional duties as assigned by Management.

Preferred Qualifications

  • Experience supporting large-scale corporate campuses, manufacturing facilities, mission-critical environments, laboratories, semiconductor facilities, or data centers.
  • Experience with Integrated Workplace Management Systems (IWMS), including workplace planning, space management, or occupancy tracking functions.
  • Familiarity with BIM platforms such as Revit.
  • Knowledge of document control best practices, electronic records management systems, and SharePoint-based document repositories.
  • Experience supporting facility operations, corporate real estate, workplace planning, or capital project delivery programs.
  • Understanding of as-built documentation, engineering drawing management, and project turnover processes.
  • Benefits Offered:
  • Medical insurance
  • Dental Insurance
  • Vision Insurance
  • Life Insurance
  • Accident Insurance
  • Long Term Disability
  • 401(k) retirement plan with 4% KALCON match when an employee contributes at least 5%
  • 15 days of paid time off
  • 8 paid National Holidays
  • Reimbursement for professional licenses and certifications
  • Submission Requirements:
  • At a minimum, the candidate’s professional resume must include the following:
  • List of all Educational Achievements
  • List of all Professional Licenses or Certificates
  • List of Awards Received
  • Detailed Employment History with each company including:
  • Name & Contact Information of the firm or agency
  • Start Date and End Date (Month & Year)
  • Positions Held
  • At KALCON we are committed to creating an inclusive, diverse, and equitable workplace where every individual is respected and valued. We are an equal opportunity employer and all applicant and employees will receive consideration for employment as we do not tolerate discrimination of any kind based on race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetics, protected veteran status or any other protected characteristic as outlined by federal, state, or local laws. We believe that a diverse workforce contributes to the success of our company and the innovation behind the exceptional projects we deliver. We encourage and support applicants from all backgrounds, experiences, and perspectives to join our team and thrive. Our hiring and employment practices are guided by principles of fairness, equality, and opportunity for all.
  • Salary Range
  • $70,000 — $120,000 USD

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