Document Coordinator

Qualifications

• Your Capabilities and Credentials
• Strong organizational, coordination, and project management skills.
• Exceptional attention to detail and information accuracy.
• Demonstrated ability to manage multiple priorities, deadlines, and compliance requirements simultaneously.
• Effective written and verbal communication skills with the ability to coordinate across multiple stakeholder groups.
• Advanced document control and record management capabilities.
• Strong analytical and problem-solving skills with the ability to interpret complex qualification requirements.
• Proficiency navigating contractor qualifications, compliance, and training management systems.
• Sound judgment when handling sensitive compliance and contractor information.
• Continuous improvement mindset with a focus on process efficiency, consistency, and data quality.
• Strong stakeholder management and follow-through capabilities.
• Minimum 3 years’ experience in document coordination related to engineering, construction, industrial or project-based environments.
• Diploma or degree in business administration, occupational health and safety, risk management, information management, or a related field; or an equivalent combination of education and relevant experience.
• Experience administering multiple contractor qualification, prequalification, or compliance management systems.
• Experience interpreting client qualification requirements and translating them into actionable deliverables.
• Experience coordinating complex questionnaires, training requirements, documentation, corrective actions, and compliance follow-up activities.
• Experience working collaboratively with HSSE, ESG, Risk, Insurance, Cybersecurity, Legal, Finance, Human Resources, and operational stakeholders.
• Experience resolving incomplete, rejected, or deficient submissions and driving corrective actions to completion.
• Training or certification in contractor management, compliance, document control, occupational health and safety, or related disciplines is considered an asset.
• Proficiency with Microsoft 365 applications, spreadsheets, document repositories, and web-based contractor management platforms; comfortable using Microsoft Copilot.
• Working Conditions
• Primarily office-based with extended computer use remaining sedentary for long periods of time.
• Flexible in-office and remote work arrangement (hybrid)
• Additional Information
• This job description outlines the core responsibilities and qualifications required for this role. Duties may evolve to meet changing project or organizational requirements.