Document Controller

Position Overview

Document Management

• Establish and maintain document control systems and procedures
• Receive, log, distribute, and track all project documents including drawings, specifications, contracts, and correspondence
• Ensure proper document version control and maintain document registers
• Implement and enforce document naming conventions and filing systems
• Archive completed project documentation per company and regulatory requirements

Quality Control & Compliance

• Review documents for completeness, accuracy, and compliance with project requirements
• Coordinate document reviews and approvals with project stakeholders
• Track document submissions, reviews, and approval status
• Ensure adherence to document control procedures and industry standards
• Maintain confidentiality and security of sensitive project information

Communication & Coordination

• Serve as liaison between project teams, contractors, consultants, and clients regarding document matters
• Distribute documents to appropriate parties according to distribution matrices
• Coordinate document transmittals and maintain transmission records
• Support project meetings by preparing and distributing relevant documentation

Required Skills And Experience

• High school diploma or equivalent required; Associate's degree preferred
• 8+ years of experience in document control, preferably in construction or engineering
• Experience with construction project lifecycle and documentation requirements
• Proficiency in document management systems (e.g., Procore, Aconex, SharePoint)
• Proficiency in establishing workflows on Aconex
• ISO 19650 certification or equivalent ISO quality certification
• Advanced knowledge of Microsoft Office Suite, particularly Excel
• Familiarity with CAD software and drawing management
• Understanding of construction drawings, specifications, and technical documents
• Knowledge of quality management systems (ISO 9001 advantageous)

Desired Skills And Competencies

• Exceptional attention to detail and accuracy
• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• Ability to work under pressure and meet tight deadlines
• Problem-solving skills and proactive approach
• Team collaboration and interpersonal skills