Document Controller
Role Overview
The Document Controller supports project operations by coordinating technical documentation, drawings, and correspondence across teams and stakeholders.
The role supports project efficiency, compliance, and success through accurate document control and process improvement.
Key Skills for This Role
Full Job Posting
About Egis
Egis is a global consulting and engineering firm working in construction, transport, and mobility services.
The company focuses on intelligent infrastructure and buildings, a low-carbon transition, and sustainable territorial development.
Role overview
The Document Controller supports project operations by coordinating technical documentation, drawings, and correspondence across teams and stakeholders.
The role supports project efficiency, compliance, and success through accurate document control and process improvement.
Responsibilities
- Coordinate registration, uploading, transmission, and tracking of technical documents, drawings, and commercial correspondence across platforms.
- Ensure document data complies with procedures, quality standards, and regulatory requirements; manage internal and external documentation flows.
- Retrieve, organize, and distribute files across teams and disciplines; maintain filing systems and databases for easy access.
- Develop and customize electronic workflows for submissions, approvals, and version control.
- Monitor document quality, identify discrepancies, and implement corrective actions.
- Report on documentation status, deliverables, and metrics to support decisions.
- Collaborate with engineers, contract administrators, and project teams to understand documentation needs and optimize workflows.
- Perform administrative and project-support tasks as required.
Required qualifications
- University degree or college diploma in Business Administration, Engineering, or a related discipline.
- At least 8 years of professional experience supporting engineering, construction, or infrastructure projects.
- Proficiency in document-control processes and strong understanding of quality and compliance standards.
- Expertise in SharePoint, ProjectWise, Aconex, Unifier, or equivalent collaborative platforms.
- Strong organization, time management, communication, interpersonal, analytical, and problem-solving skills.
- Meticulous attention to detail, data accuracy, and verification; proactive approach to process improvement.
Preferred qualifications
- Experience with engineering documentation standards and best practices; document tracking and version control.
- Knowledge of project administration and quality management systems.
- Certification in document management or information governance.
- Experience in fast-paced, multicultural, or international project environments.
- Experience with electronic workflow automation and customization.
- A track record of process improvements that enhance efficiency and compliance.
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