Document Controller

Role overview

Responsibilities

• Register, upload, transmit, and track technical documents, drawings, and commercial correspondence across platforms.
• Ensure document data complies with internal procedures, quality standards, and regulatory requirements.
• Manage document flows with internal teams and external project stakeholders; retrieve, organize, and distribute files.
• Create and customize electronic workflows for submissions, approvals, and version control.
• Monitor document quality, correct discrepancies, and report documentation status, deliverables, and metrics.
• Work with engineers, contract administrators, and project teams; maintain filing systems and databases.
• Provide additional administrative and project support as needed.

Required qualifications

• University degree or college diploma in Business Administration, Engineering, or a related discipline.
• At least 8 years of experience supporting engineering, construction, or infrastructure projects.
• Proficiency in document control processes and understanding of quality and compliance standards.
• Expertise with SharePoint, ProjectWise, Aconex, Unifier, or equivalent collaborative platforms.
• Strong organization, time management, communication, problem-solving, analytical, and detail-oriented skills.
• Proactive approach to process improvement and innovation.

Preferred qualifications

• Experience with engineering documentation standards and best practices; familiarity with tracking systems and version control.
• Knowledge of project administration or quality management systems; certification in document management or information governance.
• Experience with electronic workflow automation, process improvement, or fast-paced multicultural and international projects.

About Egis