Document Controller

Job Description

What You'Ll Be Doing

• Act as a point of contact for project teams regarding document control-related issues
• Coordinate with document control management for EDMS configuration and support requests
• Participate in quality audits in coordination with QA/QC and relevant stakeholders
• Support the development and rollout of document control tools and systems
• Provide input to document control management on requirements, improvements, and reporting
• Attend regular coordination meetings with internal teams, consultants, and contractors
• Manage and process all incoming and outgoing project documentation including drawings, specifications, reports, correspondence, and submittals
• Ensure proper document control procedures are followed throughout the document lifecycle
• Monitor and control document revisions, ensuring only the latest versions are available to stakeholders
• Maintain accurate and up-to-date logs including transmittals, receipt confirmations, and distribution records
• Utilize EDMS in compliance with established standards and ensure proper metadata tagging
• Maintain and update Document Distribution Matrix and workflow templates within EDMS
• Conduct spot audits and support teams to improve compliance with document control procedures
• Provide training and guidance to project teams on EDMS and document control processes
• Ensure compliance with project requirements and regulatory standards
• Assist in preparing reports, presentations, and final documentation packages as required
• Perform additional document control duties as assigned by project or senior management

What Required Skills You'Ll Bring

• Bachelor s degree in Business Administration, Information Management, or a related field
• Minimum 3 years of experience in document control within construction, engineering, or related industries
• Strong knowledge of document control processes, procedures, and EDMS platforms
• Ability to manage document workflows independently and within a team environment
• Strong attention to detail with high organizational capability
• Ability to work in a fast-paced, deadline-driven environment
• Proficiency in Microsoft Office, particularly Word and Excel

What Desired Skills You'Ll Bring

• Experience working on large-scale or complex projects
• Familiarity with advanced EDMS tools and workflow configuration
• Strong analytical and problem-solving capabilities
• Excellent communication and stakeholder coordination skills
• Experience in training and supporting project teams on document control systems