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Document Controller (Q-SBU)

JASARA PMC
Riyadh, KSA
Mid · 5–7 years experience
Onsite
Discovered 1 weeks ago

Full Job Posting

Key Responsibilities

  • Follows document control procedures and processes for the management of project documents and records.
  • Reviews and processes incoming and outgoing project documents such as drawings, specifications, correspondence, reports, and submittals for administrative compliance.
  • Monitors and controls document revisions, ensuring that the latest revisions are available to project team members.
  • Checks compliance and quality of documents, adheres to the requirements.
  • Proactively conduct “spot audits” and “over-the-shoulder-reviews” of Project Teams to facilitate their understanding of and enhance their compliance to Document Controls procedures.
  • Maintains accurate and up-to-date project document and record logs, including transmittals, receipt confirmations, and distribution lists.
  • Uses the electronic document management system (EDMS)in accordance with established procedures and standards.
  • Regularly updates the Document Distribution Matrix in EDMS.
  • Regularly reviews and makes required updates to workflow templates in EDMS and updates associated documentation of same.
  • Provides support to project team members, end users and Contractors on the use of the EDMS and other document control tools and systems, as applicable.
  • Ensures compliance with project requirements and regulatory standards for document control.
  • May assist in the preparation of project reports and presentations, as required.
  • Performs other document control-related duties as assigned by the Project Manager or other senior staff.
  • May assemble and bind final copy involving spiral bind or related equipment.

Requirements

  • Bachelor’s degree in business administration, Information Management, or related field.
  • 5 - 7 years of experience in document control in a construction, engineering, or related industry.
  • Competent demonstrated knowledge of document control procedures, processes, and tools.
  • Ability to work independently and collaboratively in a fast-paced, deadline-driven environment.
  • Familiarity with project management tools and software, such as (EDMS) – ACONEX, Microsoft Office Excel and word or similar scheduling and collaboration platforms.
  • Experience working collaboratively with cross-functional teams, including project managers, engineers, procurement, and operations personnel.
  • Strong organizational, problem-solving, and analytical skills to support the effective delivery of projects.
  • Excellent communication and interpersonal abilities to interact with both internal and external stakeholders.
  • Analytical and thorough, problem-solving ability
  • Ability to work under pressure and manage multiple priorities effectively.
  • Flexibility and adaptability in responding to changing business requirements.
  • Effectively manages and prioritizes workload and delivers to tight deadlines.

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