Document Controller/PMIS Manager

Position Overview

Document Management & Control

• Establish and maintain document control procedures aligned with project requirements and industry standards
• Manage distribution, tracking, and archiving of drawings, specifications, submittals, RFIs, change orders, and contracts
• Implement version control protocols and maintain document registers with complete audit trails
• Coordinate document review and approval workflows across stakeholders
• Ensure compliance with contractual retention and retrieval requirements

PMIS Administration

• Administer and optimize PMIS platforms (Procore, Aconex, BIM 360, or similar)
• Configure system modules, manage user access, and provide training to project teams
• Develop standardized templates, forms, and reporting structures
• Generate reports and dashboards tracking project metrics and document status
• Troubleshoot system issues and coordinate with IT/software vendors

Quality Assurance & Compliance

• Conduct regular audits of document control processes
• Verify submissions meet project specifications before distribution
• Maintain compliance with ISO standards and regulatory requirements
• Support quality management documentation and closeout packages

Coordination & Reporting

• Serve as primary contact for document-related inquiries
• Train team members on document control procedures and PMIS functionality
• Generate status reports on submittals, RFIs, transmittals, and critical documentation
• Support project closeout including as-built documentation and O&M manuals

Education & Experience

• Bachelor's degree in Construction Management, Engineering, or related field (or equivalent experience)
• 5-7 years in document control or PMIS management within construction
• Experience managing large-scale construction project documentation
• Proven proficiency with major PMIS platforms

Technical Skills

• Advanced proficiency in document management systems and construction software
• Strong Microsoft Office Suite skills, particularly Excel
• Familiarity with BIM workflows and CAD file formats
• Experience with cloud-based collaboration platforms

Professional Competencies

• Exceptional organizational skills with meticulous attention to detail
• Strong understanding of construction processes and documentation requirements
• Knowledge of construction contracts, specifications, and compliance standards
• Excellent communication and problem-solving abilities
• Ability to manage multiple priorities in fast-paced environments

Preferred Qualifications

• Certifications: CDC, PMIS platform certifications
• ISO 9001 quality management system experience
• Background in construction administration or project controls
• Knowledge of AIA, CSI standards, or LEED documentation requirements