Document Controller - ITS Construction Supervision

Role overview

Responsibilities

• Process project documents according to established control procedures and project requirements.
• Apply document-control requirements, numbering systems, approval workflows, signatures, and distribution procedures.
• Receive, track, register, and monitor project documentation in approved document-management systems.
• Maintain document databases, registers, transmittals, logs, project records, and reports.
• Scan, file, archive, and maintain electronic and hard-copy documents.
• Maintain project correspondence and distribute incoming and outgoing documents promptly.
• Expedite reviews, approvals, signatures, and releases of contractor, consultant, supplier, and internal documents.
• Support the Resident Engineer and project staff with filing, correspondence, report preparation, meeting coordination, and document retrieval.
• Provide administrative support for efficient project delivery and perform other appropriate responsibilities.

Required qualifications and skills

• High school diploma or equivalent.
• At least 3 years of relevant experience, including at least 2 years in document control on engineering, construction, infrastructure, or transportation projects.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Working knowledge of EDMS and document-control processes.
• Experience maintaining document registers, transmittals, correspondence logs, and project filing systems.
• Strong organization, accuracy, attention to detail, independence, prioritization, and deadline management.
• Good written and verbal English communication skills.

Desired skills

• Experience supporting construction supervision, transportation, ITS, infrastructure, or government projects is desired.
• Knowledge of project correspondence procedures, document workflows, and records-management practices is desired.
• Experience with client-driven document systems and reporting requirements is desired.
• Arabic is advantageous.

Benefits

• The employer describes competitive pay, retirement plans, paid time off, flexible holidays, career development, training, mentorship, veteran support, wellness programs, and medical, dental, and vision plans.