Document Controller II

About This Role

Building on our past. Ready for the future Worley is a global professional services company of energy, chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. We’re bridging two worlds, moving towards more sustainable energy sources, while helping to provide the energy, chemicals and resources needed now.

Key Responsibilities

• Management of number allocation and general data issue.
• Issue, track and expedite squad checks either electronic, hard copy or serial via a review room/desk.
• Provide general support to the Document Control team.
• Processes engineering and supplier documents through all procedural steps in accordance with procedures and guidelines.
• Performs data entry to produce logs, transmittals and other reports.
• Provide reproduction, scanning support, distribution of documents, retrieval and filing of all project documents.
• Assembles document packages for special issues and data books.
• Performs regular housekeeping on all project documents (hard copy, electronic and work area).
• Performs administrative duties to support Lead Document Controller/Senior Document Controller. (Generating registers, Extracting data & documents)
• Assists in Record Management and Archival exercises.
• Contributes and adheres to company and departmental policies and objectives.
• Supports continuous improvement activities. (Quality awareness, participates in improvement activities, offers suggestions, attends training).
• Perform document control services on various projects in accordance with:
• Worley document management systems, controls, processes and procedures
• any project specific or other regulatory requirements.
• As required, receive, enter, transmit and file project documentation including Worley, client, vendor and third-party documentation.
• Check all received documentation is legible and contains appropriate approvals.
• Support other team members to balance workload.
• Assist with the improvement of the project document control processes and procedures.
• Ensure all project documentation is processed, transmitted and filed in accordance with the relevant document management system and can be retrieved in an accurate and timely manner.
• Produce and distribute status reports to the project team when required.
• Assist with the reproduction of documentation across different mediums.
• Ensure all current and relevant documentation is uploaded to the document management system or project websites as required e.g. Microsoft SharePoint.
• Handover, closeout and archive project documentation on time and in accordance with project requirements.

Quality Assurance: Work within the provisions and guidelines of the Quality Assurance systems.

Safety

• Responsible for personal safety and working within the Occupational Health & Safety procedures.
• Competent in implementing HSE in the design process, focuses on process safety and strives to use best practice

Education – Qualifications, Accreditation, Training

• Diploma, Advance Diploma or Bachelor Degree in any discipline

Industry Specific Experience

• Must have experience in Document & Data Management
• Good knowledge of the codes and standards and understanding of onshore/offshore engineering practices applicable to oil and gas facilities.
• Good knowledge of Document Control procedures and functions.
• Good understanding of revisions, definition of status codes and purpose of transmissions.
• Good understanding and knowledge of the operation of Document Control.
• General understanding of project disciplines and requirements.

IT Skills

• Shall be expert on Computer operations and MS office Products like Excel, Word, Access etc.
• A concise understanding of Worley systems – Oracle (Time writing), EcoSys (Project Control), WPMP (Company standard processes and procedures).
• Familiar with Encompass, ASSAI and AIMS EDMS.

Moving forward together We’re committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law.

We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.

And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.

Whatever your ambition, there’s a path for you here. And there’s no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.