Document Controller - Emirates Future Leaders - Immediate Joiners

Roles, Responsibilities, Duties

• **Implement and update records classification, retention, and disposal scheduling plans.**
• **Classify, code, cross-reference, log, and store records.**
• **Develop document inventories and maintain indexes for classification systems.**
• **Operate information retrieval systems to research and extract records according to established guidelines in response to requests.**
• **Label, prepare and transfer information files according to established records management life-cycle procedures and schedules.**
• **Ensure compliance with Company's electronic filing /documentation system.**
• **Fully responsible for maintaining documents/ letters/ email on electronic storage, dispatch/upload/ download & distribution.**
• **Coordinate with company's IT department & Project Engineers for upkeep of the system and effective usage amongst PMT.**
• **Ensuring that new and existing records are processed and available when required.**
• **Responsible for keeping comprehensive records of all documents being issued and filing documents received in accordance with filing protocol.**
• **Attach and issue documents under transmittals also logging all incoming and outgoing documents.**
• **Responsible of scanning documents and keeping an organized file and keeping it in project wise sequence as required.**
• **Work closely with Project under instruction from Engineers/PMT.**
• **Maintain files of correspondences, reports, brochures, technical documents, internal memos.**
• **Maintain strictly confidential files.**
• **Perform any other related duties as required by his/ her Manager/ Head of Department.**
• **Dealing with other department/personnel on his/ her manager’s behalf, including ensuring proper document courier send & receive procedure are followed & recorded.**
• **Follow Company Quality, HSE and ISM Safety Management System requirement as far as applicable to his job function.**

Experience And Skills

1 Year