Document Controller

Overview

Dubai, UAE

Document Controller

What You'll Be Doing

• Plans, organizes, and implements systems for efficient document processing of all communications, design documents, construction documents or other internal or external documents.
• Coordinates the flow of documents between project operations, engineering disciplines, construction team, or other department groups.
• Will have knowledge of both the work processes of document control and also the use of electronic systems used to manage documentation - Aconex.
• Implements document/data management solutions with a primary focus on document control and records management. Administers data/document management applications.
• Processes one or more document types through all procedural steps in accordance with defined procedures and guidelines.
• Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required.
• Provides assistance to users in capturing and locating electronic information.
• Maintains an established data distribution system and schedule for the assigned project based upon client, project and department requirements.
• Verifies retention requirements, arranges document cataloging, packing, and long-term storage or disposal of appropriate documents at time of closeout.
• Delegates and directs the work activities of project document control team.
• Contributes as a team player who is deadline driven and works well with others.
• Performs other responsibilities associated with this position as may be appropriate.

What Required Skills You'll Bring

• Must be graduate, plus 5+ years of related work experience, with at least 3 years in document controls (or an equivalent combination of formal education and work experience) in Construction or Engineering companies.
• Proficiency in Aconex and MS Office with expertise in Microsoft Word, PowerPoint, Excel and Aconex. Assignments will require a working knowledge of Electronic Document Management Systems.
• Knowledge in document control work processes and utilization of electronic systems for document management, as well as corporate procedures related to document management.
• Good written and oral communication (English Language), organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.

Minimum Clearance Required To Start