Document Controller

Corporate Documentation Specialist

About The Role

Key Responsibilities

• Maintain organized digital records and documentation for a portfolio of 25+ companies.
• Ensure all company information, records, and supporting documentation are accurate, complete, and up to date.
• Review documents and records to identify inconsistencies, missing information, documentation gaps, and potential errors.
• Maintain and update master tracking sheets containing key company information.
• Organize and manage company folders, ensuring documents are properly filed and easily accessible.
• Monitor important deadlines and assist with tracking renewals, visa expirations, contract end dates, compliance requirements, and other corporate obligations.
• Support the HR team by maintaining accurate employee and visa-related records and helping ensure important deadlines are not missed.
• Monitor document versions and maintain proper document control procedures.
• Coordinate with internal teams to obtain, update, and verify required documentation.
• Support compliance, audit, and operational requirements by providing accurate documentation when needed.
• Handle confidential information with professionalism and discretion.
• Assist with administrative and documentation-related tasks as required.

Must-Have Skills

• Exceptional attention to detail.
• Strong organizational and administrative skills.
• Ability to identify inconsistencies, missing information, and documentation gaps.
• Strong critical thinking and problem-solving abilities.
• Proactive mindset with the habit of questioning information that appears incorrect, incomplete, or inconsistent.
• Excellent proficiency with Google Workspace, including Google Drive, Google Sheets, and Google Docs.
• Comfortable using modern tools, including AI tools such as ChatGPT and Claude, to understand unfamiliar terminology, verify information, research concepts, and improve document accuracy.
• Ability to manage confidential information professionally.
• Ability to manage multiple companies, records, and deadlines simultaneously.
• Minimum 3 years of experience in a similar role.
• Experience working with corporate documentation and company records.
• Familiarity with contracts, legal documentation, invoicing, and corporate compliance matters.
• Experience with document management systems.

Additional Information

• Candidates who can join within 10 days will be preferred.
• Pay: AED4,000.00 - AED5,000.00 per month